Carshare Scheme

    The ANU agreement with Flexicar (Hertz Australia) to provide car sharing services to ANU Staff commenced April 2021.

     

    How to Register

    Students are not eligible for ANU Business Rates.  There are student discounts available directly from Flexicar. 

    Registration to ANU Business accounts is managed by the contracts team.  Please DO NOT register via public website for access to ANU Rates. You must apply via contracts.office@anu.edu.au to receive a unique invitation link to join. 

    Please include:

    • full.name@anu.edu.au email address for the new Driver;
    • GLC (for Flexicar Travel Expense); and
    • Delegate Approval (please cc your delegate in email request to confirm their approval)
    • Business Unit/Division 

    The contracts team will then verify and generate a Unique Email Invitation Link for you to sign up to the ANU Business Rate Plan.  Not receiving email notifications? Please check/refresh your Junk Folder

    Once activated, you will have an ANU ‘Billing/Payment Method’ assigned to your account, which you can use for business purposes.  Please note ANU Purchase Cards are NOT approved for use with Flexicar as there is centralised, consolidated invoicing of all Flexicar expenses.

    If you are already registered as a driver on the ANU Business Rate Plan, you can then link your account to a personal payment method and receive the same discounted rates for personal travel in the Flexicar App.

     

    Considerations when Registering

    Please be aware that some sign-ups may trigger an email from Flexicar asking for personal information; this may include:

    • A colour copy of the front and back of your driver's licence
    • A photo of you holding up your driver's licence
    • If you have an International licence, you will need to send a copy of your passport as well
    • If the address on your licence differs to the address on your application, please send a copy to verify your current address. A utility bill or bank statement will suffice.

    This is required by a third-party (such as the Police) to undertake licence checks.

    Change of Work Area or GLC

    If you are moving to a new area of business at ANU, or if your area of business is updating General Ledger Codes you must notify contracts.office@anu.edu.au

    Bookings

    Bookings can be made via Flexicar app, or on their webpage https://flexicar.com.au/

    Please find reference documents linked in sidebar on this page, for PDF guides "How to make bookings on a Flexicar business account" and "How to register and make bookings on a Flexicar business account".

     

    Before you Drive

    1. Assess the vehicle for damages before your journey begins, and report to Flexicar hotline on 1300 36 37 80 if any damages (i.e. scratches, dents, etc) are noticed on the vehicle. It is recommended that you take photos to send info@flexicar.com.au if required.
    2. You no longer need a fob to access Carshare vehicles; simply use the App to remotely un/lock, or unlock the car via the windscreen PINpad code provided by Flexicar bookings online or over the phone.
    3. Ignition keys (where required), fuel card, and guidebook, and all you need for your journey should be kept in the driver’s side door well; please check all door and console boxes for items you require.
      1. SAFETY: You may be unfamiliar with vehicle make/mode, or other drivers settings; check mirrors, new dashboard, indicators, windscreen de-fog before driving.
      2. KEYS: To lock/unlock the car during your journey, you may use physical keys kept inside the vehicle, remote un/lock via App, or type in your PIN again using the windscreen PINpad.
    4. All vehicles must be returned with at least a quarter (1/4) tank full of fuel; instructions are kept in the driver’s side door well. The fuel type should be marked on the fuel card; if unsure which fuel to use, please call Flexicar hotline before proceeding.
    5. Be sure to return all accessories/keys to the driver’s side door well at the end of your booking.

    Bookings can be extended by 15minute intervals using the Flexicar app (if the car is not already booked by another user), or by calling the Flexicar hotline; preventing over-use charges.

    ANU and other parking fees still apply – you must pay for your own public parking where signed, including ANU Campus.

    Flexicar’s have a permit for their original pod location only.

     

    Fuel card PIN

    Each fuel card requires a four digit PIN. If the car registration contains:

    • Three numbers the PIN is 3, followed by the car’s three registration numbers
    • Two numbers the PIN is 33, followed by the car’s two registration numbers

    Rates

    Rates are inclusive of registration, maintenance, servicing, cleaning, insurance, fuel, account management and reporting, 24/7 customer care and roadside assist.

    Flexicar’s fees are as follows:

    Detail Hourly Daily
    Joining Fee $0.00 $0.00
    Standard Vehicle $9.95 $65.00
    Hybrid Standard Vehicle $9.95 $65.00
    SUV $11.95 $72.50
    Commercial $12.95 $85.00
    KMs Included Unlimited 150
    Excess KM's N/A $0.25 per KM
    • Standard accidental damage excess: $1200
    • Accidental Damage Excess for drivers aged under 21: $1500
    • Accidental Damage Excess on Commercial Vehicles: $3000

     

     

    Flexicar on Campus/Parking

    Flexicar vehicles each have a parking permit for their original pod location only.
    ANU Parking and other council parking fees still apply – you must pay for your own public parking where signed, including on ANU Campus.

    Parking fees and fines will not be covered by Flexicar or ANU.  The corresponding Driver booking will be held liable.

    When returning our vehicle, if the orginal pod location isoccupied and you are unable to park in accordance with signage, you must immediately report it to ANU Parking Office (or the relevant parking authority); it is recommended that you take photo evidence, else infringements may apply.

    Car Name
    Number Plate
    Name
    Model
    Street level address*
    Location Description
    Deanna YPZ86J Toyota Corolla Hybrid Acton - ANU Birch Building Car park This pod is located in the Birch Building Car park in the corner near Daley and Science Road
    Elliot (diesel fuel only) 1UJ7QF Toyota Hiace Acton - ANU Building 53 Garran Road This pod is located in front of building 53 Garran Road.
    Tahnee YPZ85J Toyota Corolla Hybrid Acton - ANU Building 53 Garran Road This pod is located in front of building 53 Garran Road.
    Fadilla 1VR9JL Suzuki Baleno Acton - ANU Building 53 Garran Road This pod is located in front of building 53 Garran Road.
    Shan YPL05R Toyota Corolla Hybrid Acton - ANU Burton and Garran Resident Car Park This pod is located in the Burton and Garran Resident car park off Daley Road.
    Palermo DE64RO Mazda CX5 Acton - ANU Coombs Car Park The Flexicar vehicles are located in the Coombs Car Park near Fellows Road.
    Jasmine YPL04R Toyota Corolla Hybrid Acton - ANU Coombs Car Park The Flexicar vehicles are located in the Coombs Car Park near Fellows Road.
    Seni YPZ87J Toyota Corolla Hybrid Acton - ANU Ellery Crescent near Chancelry Building This pod is located in the Ellery Crescent car park, near the Chancelry Building
    Adam DE76RN Mazda CX5 Acton - ANU Gym North Road Located in the ANU Gym car park on North Road, near Willows Oval.
    Ronnie DE93RP Toyota Corolla Hybrid Acton - ANU Guilfoyle Place car park The Flexicars are located in the open air car park off Guilfoyle Place, directly behind the Drill Hall Gallery building
    Eric  **currently getting battery replaced** YPL09R Toyota Corolla Hybrid Acton - ANU Hancock Library This pod is located in the Hancock Library car park off Sullivans Creek Road
    Leeroy DE79CT Toyota Corolla Hybrid Acton - ANU Hancock Library This pod is located in the Hancock Library car park off Sullivans Creek Road
    Elton DE75RN Mazda CX5 Acton - ANU Kingsley Place car park This pod is located in Kingsley Place car park near the street theatre and Davey Lodge.
    Russell YPZ88J Toyota Corolla Hybrid Acton - ANU Kingsley Place car park This pod is located in Kingsley Place car park near the street theatre and Davey Lodge.
    Barty DE83RN Mazda CX5 Acton - ANU Lennox Crossing Car Park The Flexicar pod is located in the Lennox Crossing car park near University Preschool and Child Care Centre.
    Peris YPL14R Toyota Corolla Hybrid Acton - ANU RSES car park Mills Road The Flexicars are located in the Research School of Earth Sciences car park in front of the Jaeger Building. The car park is located on Mills Road, at the junction with Eggleston Road
    Donkey 1WK4OH Kia Rio Acton - ANU RSES car park Mills Road The Flexicars are located in the Research School of Earth Sciences car park in front of the Jaeger Building. The car park is located on Mills Road, at the junction with Eggleston Road
    McGrath (diesel fuel only) 1UJ7QG Toyota Hiace Acton - ANU School of Art & Design This pod is located in the School of Art and Design car park near Childers Street
    Octopus DE61RO Mazda CX5 Acton - ANU School of Art & Design This pod is located in the School of Art and Design car park near Childers Street
    Sladden YPA69G Toyota Corolla Hybrid Acton - ANU School of Art & Design This pod is located in the School of Art and Design car park near Childers Street

     

    Who to Contact

    For on-campus hazards caused by Flexicar, please notify security@anu.edu.au providing rego and location details for the vehicle requiring attention

    Flexicar have setup a direct priority contact number for ANU Staff to contact the Flexicar Member Care team in Melbourne to ensure faster response time.  The phone number is: 1300 924 942 and this will be operational Monday-Friday 9am to 6pm.

    At all other times please contact Flexicar directly on 1300 36 37 80.

    For queries relating to the agreement between the University and Flexicar, initial registration of ANU Driver accounts, or if ANU Security is unavailable, please contact contracts.office@anu.edu.au.