Carshare Scheme

    Need a car for the day or to run a couple of errands?

    ANU has partnered with Flexicar to make this carshare service available to staff on special rates via UPCO.

    Students can also access the service via publicly available plans online.

    Vehicles can be rented for short or longer periods and are located in dedicated parking across campus. 

    The ANU agreement with Flexicar (Hertz Australia) to provide car sharing services to ANU Staff commenced April 2021.

     

    How to Register

    Students are not eligible for ANU Business Rates.  There are student discounts available directly from Flexicar. 

    Registration to ANU Business accounts is managed by the contracts team.  Please DO NOT register via public website for access to ANU Rates. You must apply via contracts.office@anu.edu.au to receive a unique invitation link to join. 

    Please include:

    • full.name@anu.edu.au email address for the new Driver;
    • GLC (for Flexicar Travel Expense); and
    • Delegate Approval (please cc your delegate in email request to confirm their approval)
    • Business Unit/Division 

    The contracts team will then verify and generate a Unique Email Invitation Link for you to sign up to the ANU Business Rate Plan.  Not receiving email notifications? Please check/refresh your Junk Folder

    Once activated, you will have an ANU ‘Billing/Payment Method’ assigned to your account, which you can use for business purposes.  Please note ANU Purchase Cards are NOT approved for use with Flexicar as there is centralised, consolidated invoicing of all Flexicar expenses.

    If you are already registered as a driver on the ANU Business Rate Plan, you can then link your account to a personal payment method and receive the same discounted rates for personal travel in the Flexicar App.

     

    Considerations when Registering

    Please be aware that some sign-ups may trigger an email from Flexicar asking for personal information; this may include:

    • A colour copy of the front and back of your driver's licence
    • A photo of you holding up your driver's licence
    • If you have an International licence, you will need to send a copy of your passport as well
    • If the address on your licence differs to the address on your application, please send a copy to verify your current address. A utility bill or bank statement will suffice.

    This is required by a third-party (such as the Police) to undertake licence checks.

     

    Change of Work Area or GLC

    If you are moving to a new area of business at ANU, or if your area of business is updating General Ledger Codes you must notify contracts.office@anu.edu.au

     

    Bookings

    Bookings can be made via Flexicar app, or on their webpage https://flexicar.com.au/

    Please find reference documents linked in sidebar on this page, for PDF guides "How to make bookings on a Flexicar business account" and "How to register and make bookings on a Flexicar business account".

     

    Before you Drive

    1. Assess the vehicle for damages before your journey begins, and report to Flexicar hotline on 1300 36 37 80 if any damages (i.e. scratches, dents, etc) are noticed on the vehicle. It is recommended that you take photos to send info@flexicar.com.au if required.
    2. You no longer need a fob to access Carshare vehicles; simply use the App to remotely un/lock, or unlock the car via the windscreen PINpad code provided by Flexicar bookings online or over the phone.
    3. Ignition keys (where required), fuel card, and guidebook, and all you need for your journey should be kept in the driver’s side door well; please check all door and console boxes for items you require.
      1. SAFETY: You may be unfamiliar with vehicle make/mode, or other drivers settings; check mirrors, new dashboard, indicators, windscreen de-fog before driving.
      2. KEYS: To lock/unlock the car during your journey, you may use physical keys kept inside the vehicle, remote un/lock via App, or type in your PIN again using the windscreen PINpad.
    4. All vehicles must be returned with at least a quarter (1/4) tank full of fuel; instructions are kept in the driver’s side door well. The fuel type should be marked on the fuel card; if unsure which fuel to use, please call Flexicar hotline before proceeding.
    5. Be sure to return all accessories/keys to the driver’s side door well at the end of your booking.

    Bookings can be extended by 15minute intervals using the Flexicar app (if the car is not already booked by another user), or by calling the Flexicar hotline; preventing over-use charges.

    ANU and other parking fees still apply – you must pay for your own public parking where signed, including ANU Campus.

    Flexicar’s have a permit for their original pod location only.

     

    After you drive

    1. You will need to end your trip by taking post trip images. This is to ensure that you are not liable for damage you have not caused during your trip.
    2. To ensure you properly end your trip, please do the following:
      1. On the Flexicar app’s home page, click on the “End your Trip” icon on the far right and follow the prompts to end your booking
      2. Take 9 clear images of your vehicle via the Flexicar app.
    3. You will receive your final invoice once completed.

     

    Fuel card PIN

    Each fuel card requires a four digit PIN. If the car registration contains:

    • Three numbers the PIN is 3, followed by the car’s three registration numbers
    • Two numbers the PIN is 33, followed by the car’s two registration numbers

     

    Rates

    Rates are inclusive of registration, maintenance, servicing, cleaning, insurance, fuel, account management and reporting, 24/7 customer care and roadside assist.

    Flexicar’s fees are as follows:

    Vehicles available on campus:

    Type of Vehicle Hourly Daily
    Joining Fee $0.00 $0.00
    Standard $12.50 $75.00
    SUV $13.50 $85.00
    Van $15.50 $95.00
    KMs Included Unlimited 100 (Unlimited for EV)
    Excess KMs N/A $0.30/km

    Other Vehicles available off campus:

    Type of Vehicle

    Hourly

    Daily

    Joining Fee

    $0.00

    $0.00

    Economy

    $11.50

    $65.00

    Prestige

    $17.50

    $115.00

    People Mover

    $15.50

    $90.00

    Ute

    $18.50

    $125.00

    Electric

    $13.50

    $85.00

    KMs Included

    Unlimited

    100 (Unlimited for EV)

    Excess KMs

    N/A

    $0.30/km

     

    Maximum Damage Waiver Hourly Daily
    Passenger Vehicles $4.50 $25.00
    Commercial & Prestige Vehicle $5.50 $40.00

     

    • Loss Damage Liability (LDL): $3000 for passenger vehicles / $4000 for commercial & prestige vehicles
    • Loss Damage Waiver (VLDW) for drivers under 25: $3000 or can reduce to $1000 for $3.50/hour - $25/day.

     

    Flexicar on Campus/Parking

    Flexicar vehicles each have a parking permit for their original pod location only.
    ANU Parking and other council parking fees still apply – you must pay for your own public parking where signed, including on ANU Campus.

    Parking fees and fines will not be covered by Flexicar or ANU.  The corresponding Driver booking will be held liable.

    When returning our vehicle, if the orginal pod location isoccupied and you are unable to park in accordance with signage, you must immediately report it to ANU Parking Office (or the relevant parking authority); it is recommended that you take photo evidence, else infringements may apply.

    Car Name
    Number Plate
    Name
    Model
    Street level address*
    Location Description

    Deanna

    YPZ86J

    Toyota

    Corolla Hybrid

    Acton - ANU Birch Building Carpark

    Located in the Birch Building carpark in the corner near Daley and Science Road

    Elliot (diesel fuel only)

    1UJ7QF

    Toyota

    Hiace

    Acton - 53 Central Store

    Located at 53 Garran Rd stores carpark

    Tahnee

    YPZ85J

    Toyota

    Corolla Hybrid

    Acton - 53 Central Store

    Located at 53 Garran Rd stores carpark

    Fadilla

    1VR9JL

    Suzuki

    Baleno

    Acton - 53 Central Store

    Located at 53 Garran Rd stores carpark

    Shan

    YPL05R

    Toyota

    Corolla Hybrid

    Acton - ANU Burton and Garran Hall

    Located in the Burton and Garran Resident car park off Daley Road.

    Palermo

    DE64RO

    Mazda

    CX5

    Acton - ANU Coombs Carpark

    Located in the Coombs car park near Fellows Road.

    Jasmine

    YPL04R

    Toyota

    Corolla Hybrid

    Acton - ANU Coombs Carpark

    Located in the Coombs car park near Fellows Road.

    Seni

    YPZ87J

    Toyota

    Corolla Hybrid

    Acton - ANU Ellery Crescent near Chancelry

    Located in the Ellery Crescent car park, near the Chancelry Building

    Adam

    DE76RN

    Mazda

    CX5

    Acton - ANU Gym North Road

    Located in the ANU Gym car park on North Road, near Willows Oval.

    Ronnie

    DE93RP

    Toyota

    Corolla Hybrid

    Acton - ANU Guilfoyle Place Carpark

    Located in the open air car park off Guilfoyle Place, directly behind the Drill Hall Gallery building

    Eric

    YPL09R

    Toyota

    Corolla Hybrid

    Acton - ANU Hancock Library

    Located in the Hancock Library car park off Sullivans Creek Road

    Leeroy

    DE79CT

    Toyota

    Corolla Hybrid

    Acton - ANU Hancock Library

    Located in the Hancock Library car park off Sullivans Creek Road

    Elton

    DE75RN

    Mazda

    CX5

    Acton - ANU Kingsley Place Carpark

    Located in Kingsley Place car park near the street theatre and Davey Lodge.

    Russell

    YPZ88J

    Toyota

    Corolla Hybrid

    Acton - ANU Kingsley Place Carpark

    Located in Kingsley Place car park near the street theatre and Davey Lodge.

    Barty

    DE83RN

    Mazda

    CX5

    Acton - ANU Lennox Crossing Carpark

    Located in the Lennox Crossing car park near University Preschool and Child Care Centre.

    Peris

    YPU4R

    Toyota

    Corolla Hybrid

    Acton - ANU RSES car park Mills Road

    Located in the Research School of Earth Sciences car park in front of the Jaeger Building.

    Donkey

    1WK4OH

    Kia

    Rio

    Acton - ANU RSES car park Mills Road

    Located in the Research School of Earth Sciences car park in front of the Jaeger Building.

    Octopus

    DE61RO

    Mazda

    CX5

    Acton - ANU Toad Hall Carpark

    Located in the south west corner of the Toad Hall car park, close to the Drill Hall Gallery building.

    Sladden

    YPA69G

    Toyota

    Corolla Hybrid

    Acton - ANU School of Art & Design

    Located in the School of Art and Design car park near Childers Street

    McGrath (diesel fuel only)

    1UJ7QG

    Toyota

    Hiace

    Acton - ANU School of Art & Design

    Located in the School of Art and Design car park near Childers Street

     

    Obstruction of Designated CarShare Pods

    In the event that your parking pod is blocked upon returning the vehicle, please alert the ANU Parking Office via (02)6125 0179 and advise where you have parked.

    For any afterhours incidents when the ANU Parking Office is unable to answer the call, please email photos (or sufficient description) of the blocked parking pod, and the new location you have parked in, to both parking@anu.edu.au and info@flexicar.com.au – please ensure you include your contact details for follow-up.

    Parking in the following bays is approved in the event of the CarShare pod being blocked, if notice has been provided to ANU Parking Office:

    • Non-reserved parking spaces
    • Regular vPermit parking spaces

    The following are NOT approved, and will incur a fine:

    • Parking across marked lines.
    • Parking in a reserved bay (signed for specific vehicles or ANU positions etc)
    • Parking in a voucher/pay&display bay without purchasing and displaying a ticket in the vehicle
    • Parking in time-limited bays over the time limit
    • Parking in ‘No Stopping’ or contrary to the Road Rules.

    Failure to follow these procedures may lead to parking infringement notices being issued. Parking fees and fines will not be covered by Flexicar or ANU i.e. they are responsibility of the driver of the vehicle at the time the infringement notice is issued.

    For further information on where to park if the designated pod is blocked, please see: Site Plan (anu.edu.au). Only parking spaces labelled and coloured below are approved.

    Who to Contact

    For on-campus hazards caused by Flexicar, please notify security@anu.edu.au providing rego and location details for the vehicle requiring attention

    Flexicar have setup a direct priority contact number for ANU Staff to contact the Flexicar Member Care team in Melbourne to ensure faster response time.  The phone number is: 1300 924 942 and this will be operational Monday-Friday 9am to 6pm.

    At all other times please contact Flexicar directly on 1300 36 37 80.

    For queries relating to the agreement between the University and Flexicar, initial registration of ANU Driver accounts, or if ANU Security is unavailable, please contact contracts.office@anu.edu.au.