Electronic Records Management System

Business owner: Scholarly Information Services

The ANU Electronic Records Management System (ERMS) is a central repository for the management of electronic records. As a formal recordkeeping system, ERMS enables ANU records to be managed in a compliant manner in accordance with requirements outlined in recordkeeping legislation, standards and best practice. ERMS enables easy and efficient search and retrieval of records and provides sophisticated electronic records management capabilities to ensure that ANU records can be captured, found, accessed, secured, tracked, shared, and managed over time.

ERMS is administered by the University Records team who are responsible for:

  • managing the overall processes within ERMS 
  • creating and managing membership of security groups
  • updating and managing disposal authorities in ERMS
  • providing organisation-wide business support and advice for ERMS.

ERMS Power Users are staff nominated by College and Service Divisions to:

  • create folders and folder structures, under the BCS framework, to allow staff to contribute records
  • receive and create lists of approved individuals who are to have access to particular folders
  • submit requests to the ERMS Administrator for creation of folder access groups (i.e. security groups)
  • apply security groups to restrict access to records or folders (as authorised).

Some Power Users also fulfil the ERMS Representative role below.

ERMS Representatives are staff nominated by College and Service Divisions to:  

  • coordinate the ERMS effort within the local area
  • be the first point of contact for ERMS communications
  • disseminate communications to staff
  • receive, answer or source answers for questions from staff.