The ANU Electronic Records Management System (ERMS) is a central repository for the management of electronic records. As a formal recordkeeping system, ERMS enables ANU records to be managed in a compliant manner in accordance with requirements outlined in recordkeeping legislation, standards and best practice. ERMS enables easy and efficient search and retrieval of records and provides sophisticated electronic records management capabilities to ensure that ANU records can be captured, found, accessed, secured, tracked, shared, and managed over time.
ERMS is administered by the University Records team who are responsible for:
managing the overall processes within ERMS
creating and managing membership of security groups
updating and managing disposal authorities in ERMS
providing organisation-wide business support and advice for ERMS.
ERMS Power Users are staff nominated by College and Service Divisions to:
create folders and folder structures, under the BCS framework, to allow staff to contribute records
receive and create lists of approved individuals who are to have access to particular folders
submit requests to the ERMS Administrator for creation of folder access groups (i.e. security groups)
apply security groups to restrict access to records or folders (as authorised).
Some Power Users also fulfil the ERMS Representative role below.
ERMS Representatives are staff nominated by College and Service Divisions to:
coordinate the ERMS effort within the local area
be the first point of contact for ERMS communications
disseminate communications to staff
receive, answer or source answers for questions from staff.