From time to time there may be a need for a budget unit or affiliate of ANU, to establish a temporary receipting point - e.g. glassworks sale, concert at Government House, off-site conference with book sales, dinner (with donations on the night).
It is very important to remember that ANU cash policy still applies and that all budget units have a responsibility to ensure that:
- Cash is kept to a minimum.
- Alternatives to cash are provided (see below).
- Security is appropriate.
- Cash collection services are used to collect and deposit the money at the National Bank on Acton Campus - preferably in the appropriate express deposit bag.
Because every event/or activity will be unique it is preferred that the responsible officer for the event in conjunction with their local finance officer, contact us and discuss the event. Support/suggestions can then be provided to ensure that a safe environment is provided for all and the activity is supported whilst the University's duty of care requirements are being fully met.
Alternatives to Cash
- Arrange a temporary EFTPOS terminal (wireless) thus providing credit and debit facilities to the clientele.
- Provide an online booking/payment form prior to the event to minimise cash on the night.
Please note that lead times are required to arrange the eftpos terminal, cash collections services through F&S, training etc.
Please allow a minimum of 2 weeks, preferably 4 weeks if possible.
If your finance office only becomes aware of an activity at a late stage it may not be too late to undertake some measures. So please contact F&BS to discuss.