The fund code

The University splits activity in the first instance across a number of funds. The fund code is used to identify the funding source for a particular activity. Generally speaking, the fund value can be used with any department although there are some operational guidelines that control this. The University's fund values are as follows:

C Funds

Capital Works (C Funds) record activity relating to major capital works projects for building infrastructure.

D Funds

Philanthropic activities are governed and accounted for in either the perpetual (E) ledger, or term (D) ledger. Philanthropic income refers to all gifts to the University. A gift received through an application process differs from a grant under the following criteria:

  • The source of the income is eligible: and,
  • The nature of the income meets the definition of philanthropic intent: The income must be owned and controlled absolutely by the receiving institution once it is received.

A gift has the following characteristics:

  • Made to a Deductible Gift Recipient (the ANU holds Deductible Gift Recipient status);
  • Transfer of money or property;
  • Made voluntarily;
  • No material benefit, advantage or control is received by the giver; and
  • There is no requirement for unspent monies to be returned.

For all enquiries concerning gifts, donations and bequests contact Alumni Relations & Philanthropy. They can be contacted at advancement.services@anu.edu.au

E Funds

Funds appearing in this ledger segment have a requirement to have the capital preserved and relate to The Endowment for Excellence.

The cash balance of funds in this segment reflects ownership by ANU and forms part of the reported equity of ANU.

The funds in the 'E' ledger are typically divided into four categories:

  • Scholarships and prizes;
  • The ANU Excellence and Renewal Program;
  • Named foundations to support defined disciplines or activities;
  • Inter-institutional relationships for activities of mutual interest with other institutions;

Funds in the 'E' ledger come from individuals, institutions, corporations, professional practices and philanthropic organisations. Individuals may also make bequests from their estate.

For all enquiries concerning gifts, donations and bequests contact Alumni Relations & Philanthropy. They can be contacted at advancement.services@anu.edu.au

F Funds

Student Fees (F Funds) record activity relating to full fee paying income, including International Student Fees (ISF) and Domestic Tuition Fees (DTF) for post graduate students. Gross revenues are coded to this fund, with overheads and capital deductions being made prior to net fee revenue being transferred to the Recurrent ledger (R fund).

Q Funds

Q Funds record activity relating to research where there is no specific reporting requirements and the University does not have to return unspent funds. Consultancy activity is also managed through Q funds.

Q ledger segment funds may not have requirements for ANU to acquit expenditure within previously contracted guidelines, however there may still be a requirement for financial reporting on how these funds have been employed.

Typically the 'Q' ledger segment can record income and expenditure arising from:

  • contract research;
  • consultancies and other fee for service type contracts; and
  • the sale of goods and services

Funds are identified in the Discretionary Q Ledger segment where:

  • There is no formal contract or agreement; and
  • There is no requirement to return unspent funds; and
  • The provided funds are not classified as a gift.

Typically the 'Discretionary Q' ledger segment records income and expenditure relating to grants for:

  • Interest income
  • Sale of goods and services

R Funds

Recurrent (R Funds) record activity funded by the University's main operating grant income from the DEEWR. The term recurrent indicates this funding source is ongoing in nature and occurs every year, and as such R fund financial activity represents a large portion of the University's teaching and research operations.

S Funds

S Funds record activity funded from research grants that are managed under a specific research contract with explicit reporting requirements and deliverables. The funds are held contractually by ANU, with ANU obligated to return any unspent funds at the completion of the contract. Australian Research Council (ARC) and National Health and Medical Research Council (NHMRC) grants, a significant source of research grant income for ANU, are managed against this fund type.

Funds are identified in the S Ledger segment where:

  • There is a contractual obligation to undertake a task or series of tasks that has been funded by an external body;
  • ANU is contractually bound to provide ongoing reports of the projects progress; and / or
  • ANU is obligated to return to the donor (external body) any balance of funding that had not been expended in the terms of the contract.

Funds appearing in this segment are treated as income in the year of receipt and any return of unexpended funds is recorded as an expense in the year that reimbursement occurs. Typically the 'S' ledger segment records income and expenditure relating to grants for:

  • sponsored research; and
  • collaborative research and development.

T Funds

Trading Areas (T-Funds) record activity for commercial operations of the University such as university accommodation including halls and colleges, parking operations, University House and commercial leasing.

Superannuation

Superannuation records activity relating to the operations of the University's Superannuation Reserve.

The University's organisation structure will allow activity within each of these funds in line with general operating rules that apply to each fund type.