Group travel

A group booking is defined as more than nine (9+) travellers travelling on the same itinerary. Group bookings may be eligible to access group fares by most airlines which provide greater flexibility. All group travel must be booked with the preferred University travel provider(s).   

Travel approval is possible for group travel where the travellers share the same delegated authority. Separate travel approvals are required where this is not the case.

There are additional complexities and risks associated with group travel.  International SOS should be contacted by the group travel coordinator to ensure that they are across all of these aspects and that they have been covered in the Hazard and Risk form and in the management of the group during the travel. 

A single Hazard and Risk Assessment form (if required) can be completed for the group travel if the itinerary is the same for all travellers.