Create an email signature

Staff and students can create an Email Signature, compliant with the ANU brand. Email signatures can be created through Outlook.

Create a new signature in Outlook 2010 for Windows

These steps are designed to create new email signatures in Outlook 2010.

  1. Launch Outlook.
  2. Select the File menu.
  3. Select Options.
  4. Select Mail from the list on the left.
  5. Select the Signatures button.
  6. The Signatures and Stationery screen will open.
  7. Select New. Create a title/name for your signature.
  8. Select OK.
  9. In the Edit signature box, type the text that you want to include in the signature.
    If using an official ANU email banner image, copy and paste the image file under your email signature text. 
  10. In the Choose default signature section, select the option/s where you would like the signature to appear automatically.
  11. When you are finished, select OK.

Create a new signature in Outlook 2011 for Mac

These steps are designed to create new email signatures in Outlook 2011 for Mac.

  1. Draft your email signature in Microsoft Word. Highlight the text and press Command+C.
  2. Launch Outlook.
  3. Click Outlook on the menu and select Preferences.
  4. Open Signatures.
  5. Click on the plus sign [+] on the bottom left corner.
  6. Double-click Untitled to rename it, for example My Signature.
  7. Select the check the box next to My Signature.
  8. On the right hand side, in the signature box, press Command+V to paste the text you drafted in Word.
    If using an official ANU email banner image, copy and paste the image file under your email signature text. 
  9. Make any changes necessary, and select the Default Signatures button if you wish to make the signature you just created to be your default signature.
  10. In the window, select your email account.
  11. In the Default Signature click on the drop down arrow and select My Signature or the name of the signature you have created in step 6.
  12. Click OK.
  13. Close the Signature window.

Create a new signature in Office 365 Webmail

  1. Log into Office 365 Webmail using your web browser, launching the Mail app if not already displaying.
  2. Select the Settings cog on the top right side of the webmail interface.
  3. Under Your app settings select Mail
  4. In the left-hand menu under Layout, select Email signature.
  5. Create your email signature, or copy and paste your signature from Outlook or Word.
    If using an official ANU email banner image, select the image icon above the text area (first icon on the left), locate your image and select Open.
  6. Select Save located at the top of the interface.
  7. The Save link will grey out once saved. To return to the webmail interface, select the back arrow or Options heading in the left-hand menu.