Email signature standards

These standards explain how to create a standard ANU signature block for your emails.

Date updated: 31 March 2021

You should use the accepted email signature to be consistently and unambiguously identified as an ANU staff member when sending emails.

ANU uses a standard email signature for staff across campus. While we're working remotely, it's important to provide your updated contact details in your signature block. This includes your preference for being contacted via email, phone, Teams, Zoom or another platform; as well as your work hours which may have changed for carer or family responsibilities.

Over the coming weeks we will also be releasing an editable signature block creative through Outfit. 

Our current signature image can be downloaded here

Guidelines

  • The primary accepted font is Public Sans, with Arial an accepted alternative, at 10pt size, left-aligned.
  • Use black text only.
  • Your name should be bold with all other text unstyled.
  • Any other images (graphic, word art, clipart, background, animation or image) are not acceptable unless you have approval from the Director Marketing.
  • Do not use acronyms - people outside ANU may not know what they mean.
  • College names must start with 'ANU College of'.
  • The Australian National University must start with 'The'.
  • Do not use E and W prefixes for email address and website. T and M prefixes can also be dropped if there is no F (i.e. only include prefixes on phone numbers and only when there is a need to distinguish between fax and others).
  • You should include the CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) number at the bottom of your signature (e.g. CRICOS #00120C).
  • You may add other messages under your signature, such as Acknowledgement of Country, disclaimers where necessary, links to webpages, upcoming events or brochures. Do not add non-ANU proprietary items such as 'Thoughts for the Day' or similar.

Template

Standard example

Your name [Optional. Your pronouns, for example they/them or she/her]
Your position

Your specific section
Your School, Centre, Faculty, Division
Your College
Your building name, number and/or location
The Australian National University
Canberra ACT 2600

T +61 2 xxxx xxxx
F +61 2 xxxx xxxx
M xxxx xxx xxx

your email address xxxxxx@anu.edu.au
Zoom Personal Meeting ID: xxx-xxx-xxxx
[Optional] Working hours xxxxxxxxxxx
[Optional] your area URL xxxxxx 

[Optional. How would you prefer to be contacted?]

CRICOS Provider 00120C | ABN: 52 234 063 906

[Optional. Acknowledgement of Country]
The Australian National University acknowledges, celebrates and pays our respects to the Ngunnawal and Ngambri people of the Canberra region and to all First Nations Australians on whose traditional lands we meet and work, and whose cultures are among the oldest continuing cultures in human history.

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If you're not based at our Acton campus, please amend acknowledgment as appropriate to reflect your location.