Email signature standards

These standards explain how to create a standard ANU signature block for your emails.

Date updated: 31 July 2017

You should use the accepted email signature to be consistently and unambiguously identified as an ANU staff member when sending emails.

The signature block is designed primarily for online viewing, with a vertical layout that avoids horizontal scrolling and inappropriate word wrapping on small screen devices such as mobile phones. As the majority of emails are viewed on a screen, our guidelines prioritise appearance on screen over ease of printing.

Guidelines

  • The primary accepted font is Arial, with Tahoma and sans serif accepted alternatives, at 10pt size, left-aligned.
  • Use black text only.
  • Your name should be bold with all other text unstyled.
  • An official ANU banner image, and only one, may also be included at the end of your signature. 
  • Any other images (graphic, word art, clipart, background, animation or image) are not acceptable unless you have approval from the Director Marketing.
  • Do not use acronyms - people outside ANU may not know what they mean.
  • College names must start with 'ANU College of'.
  • The Australian National University must start with 'The'.
  • Do not use E and W prefixes for email address and website. T and M prefixes can also be dropped if there is no F (i.e. only include prefixes on phone numbers and only when there is a need to distinguish between fax and others).
  • If you are involved in international student recruitment, you should include the CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) number at the bottom of your signature (e.g. CRICOS #00120C).
  • You may add other messages under your signature, such as disclaimers where necessary, links to webpages, upcoming events or brochures. Do not add non-ANU proprietary items such as 'Thoughts for the Day' or similar.

Template

Standard example

Your name
Your position

Your specific section
Your School, Centre, Faculty, Division
Your College
Your building name, number and/or location
The Australian National University
Acton ACT 2601

T +61 2 xxxx xxxx
F +61 2 xxxx xxxx
M xxxx xxx xxx
your email address
your area URL

Your optional message or disclaimer

International student recruitment example

Your name
Your position

Your specific section
Your School, Centre, Faculty, Division
Your College
Your building name, number and/or location
The Australian National University
Acton ACT 2601

T +61 2 xxxx xxxx
F +61 2 xxxx xxxx
M xxxx xxx xxx
your email address
your area URL
CRICOS Provider 00120C

Your optional message or disclaimer

Banner image example

Your name
Your position

Your specific section
Your School, Centre, Faculty, Division
Your College
Your building name, number and/or location
The Australian National University
Acton ACT 2601

T +61 2 xxxx xxxx
F +61 2 xxxx xxxx
M xxxx xxx xxx
your email address
your area URL

Your optional message or disclaimer

<Banner image location>

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