Mills Room

The Mills Room is a meeting space located on the 4th floor of the Chancellery Building. This space is used for large-scale meetings with the ability to have remote attendants via in-room Zoom video conference functionality. This space has the ability to present various sources (Laptop, PC, Zoom) on two large-scale LCD displays at the front of the space with two relay displays on each side of the room. Vocal reinforcement via wireless microphones, loud speakers and IR hearing assistance is available.

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Transcript:

 

The Mills room is a 50 person meeting room located on level 4 of the Chancellery building. The room contains two large-format displays at the front of the space and two relay displays on either side for presentation. The room is equipped with Zoom video conferencing capability, various laptop input connections, an ANU resident PC and wireless microphones.
Two touch panels located on the two meeting room tables, control the audio visual and Zoom systems.

 

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The Mills room contains an ANU resident PC that can be used for presentations if you do not want to use your own device. This resident PC is located on the top shelf, within the rear cupboard, behind the right-hand cupboard door. You may need to access it if you wish to connect a USB storage device.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, the room PC is presented onto the displays by default. If the system was already on but on a different input, select “PC”.
You will now need to select if you would like to present the PC onto the left displays, right displays or all of the displays. The screens located at the left and right-hand sides of the space are simply a mirror of the two main display screens.
You will need to log into the PC using your ANU credentials. Use the wireless keyboard and mouse, usually left on the table, to control this computer. You may need to switch them on.

 

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The Mills room is equipped with wireless presentation functionality, this allows you to present your device through the audio visual system wirelessly when connected to the ANU Wi-Fi.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, press “Wireless”. Now you will need to select if you would like to present your device onto the left displays, right displays or all of the displays. The screens located at the left and right-hand sides of the space are simply a mirror of the two main display screens. The wireless presentation system will now display instructions on the displays you selected. Follow these instructions on how to wirelessly present your device.

 

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The Mills room contains five separate locations for connecting a device such as a laptop or tablet, four on the central table, and one on the rear cupboard.
Open the table box you wish to connect to by pressing the small button on the face of the box to open the lid. Pull the retractable HDMI cable out of the table box. Connect it to the HDMI port on your device. If your device does not have a HDMI connection, you will need to use an adapter to connect to the system. Alternatively, you can utilise wireless presentation.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, press “Laptops”, then select which location you have connected your device to.
Now you will need to select if you would like to present your laptop onto the left displays, right displays or all of the displays. The screens located at the left and right-hand sides of the space are simply a mirror of the two main display screens.

 

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The mills room contains various microphones that can be used as voice reinforcement for the space and voice capture for video and audio conferencing. The central table contains 5 table-mounted microphones for voice capture for video and audio conferencing, you do not need to touch or adjust these microphones.
If you are hosting a video or audio conference and need to utilise the larger outer table, you will need to use some or all of the 30 wireless table microphones. These microphones are located in their charging docks within the equipment rack in the rear storeroom.
You will need to place one of these microphones between every two participants on the outer table, approximately 30cm from the rear edge of the table, with the microphone grille pointing towards the participants. The button labelled “push” allows you to mute and unmute the microphone, the status light is green when active and red when muted.
If you require a portable microphone for situations where you need to be mobile within the room but still require your voice to be heard, you can utilise either the wireless lapel microphone or handheld microphone. These microphones are also located in their charging docks within the equipment rack in the rear storeroom.
To use the lapel microphone, clip the belt pack to your belt or pocket then clip the microphone itself to your lapel, for best placement, clip it between the top two buttons of your shirt or elsewhere with a similar range to your mouth. The button labelled “push” on the belt pack allows you to mute and unmute the microphone, the status light is green when active and red when muted.
To use the handheld microphone, hold it approximately 10cm from your mouth and hold in such a way as to not cover the head of the microphone with your hand. The button labelled “push” on the microphone allows you to mute and unmute the microphone, the status light is green when active and red when muted.
Please return all wireless microphones to the charging dock when you have finished with them to ensure they are ready for the next user.

 

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The Mills room has the capability to take part in audio conferencing calls with external parties using the room’s central control panels.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, press “Audio Conference” button. Dial the number you wish to call, ensuring to enter “0” before entering the number if you are calling a number outside of the ANU. Press the green “Connect” button to place the call.
You can control the audio level by using the slider on the right-hand side of the touch panel.
Mute your microphone if required by pressing the “Mic Mute” button on the left-hand side of the touch panel. To end the call, press the red “End call” button.

 

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The Mills room is Zoom Room equipped, meaning you can take part in Zoom video conference calls from this space.
To make or join a Zoom call, use one of the control touch panels, located on the two meeting room tables. Turn the system on if it is not already, by touching the screen. Once the system has booted up, select “Video Conference”.
You will now need to change to the Zoom controls by pressing the small home icon on the right-hand face of the touch panel. If a meeting was booked in advance and the Mills room added to the invitation, your meeting will be listed under the “Meeting List” menu on the left-hand side.
If you would like to start a new meeting, select “Meet Now” on the home screen and give the “Meeting ID” listed at the top of the touch panel to any participants you would like to join your call.
Finally, if you have been provided with a “Meeting ID” and would like to join that meeting, press the “Join” button on the left-hand side and then enter the given “Meeting ID” and press “Join”.

 

Transcript:

 

When in a Zoom call, you are able to share your content with the meeting participants. This content can be your laptop or the in room PC. Use on of the control touch panel located on the two meeting room tables.
Enter the audio visual controls, if you are currently in the zoom controls, by pressing the small home icon on the right-hand face of the touch panel. Select “Video conference” on the home screen, then select which device you would like to share with the meeting participants, you can share the room PC, your device via wireless presentation or your device via one of the inputs around the room.
Return to the Zoom controls by pressing the small home icon on the right-hand face of the touch panel. Whilst in a meeting, press the “Share Content or Camera” button, then press the “Start Sharing” button under “Use HDMI” You can press “Done” in the top right corner to return to the call control page.
To stop sharing, press “Share Content or Camera” again and press the red “Stop Current Sharing” button at the bottom of the screen.”

 

Transcript:

 

Overview
The Mills room is a 50 person meeting room located on level 4 of the Chancellery building. The room contains two large-format displays at the front of the space and two relay displays on either side for presentation. The room is equipped with Zoom video conferencing capability, various laptop input connections, an ANU resident PC and wireless microphones.
Two touch panels located on the two meeting room tables, control the audio visual and Zoom systems.

Resident PC
The Mills room contains an ANU resident PC that can be used for presentations if you do not want to use your own device. This resident PC is located on the top shelf, within the rear cupboard, behind the right-hand cupboard door. You may need to access it if you wish to connect a USB storage device.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, the room PC is presented onto the displays by default. If the system was already on but on a different input, select “PC”.
You will now need to select if you would like to present the PC onto the left displays, right displays or all of the displays. The screens located at the left and right-hand sides of the space are simply a mirror of the two main display screens.
You will need to log into the PC using your ANU credentials. Use the wireless keyboard and mouse, usually left on the table, to control this computer. You may need to switch them on.

Wireless Presentation
The Mills room is equipped with wireless presentation functionality, this allows you to present your device through the audio visual system wirelessly when connected to the ANU Wi-Fi.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, press “Wireless”. Now you will need to select if you would like to present your device onto the left displays, right displays or all of the displays. The screens located at the left and right-hand sides of the space are simply a mirror of the two main display screens. The wireless presentation system will now display instructions on the displays you selected. Follow these instructions on how to wirelessly present your device.

Laptop
The Mills room contains five separate locations for connecting a device such as a laptop or tablet, four on the central table, and one on the rear cupboard.
Open the table box you wish to connect to by pressing the small button on the face of the box to open the lid. Pull the retractable HDMI cable out of the table box. Connect it to the HDMI port on your device. If your device does not have a HDMI connection, you will need to use an adapter to connect to the system. Alternatively, you can utilise wireless presentation.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, press “Laptops”, then select which location you have connected your device to.
Now you will need to select if you would like to present your laptop onto the left displays, right displays or all of the displays. The screens located at the left and right-hand sides of the space are simply a mirror of the two main display screens.

Microphones
The mills room contains various microphones that can be used as voice reinforcement for the space and voice capture for video and audio conferencing. The central table contains 5 table-mounted microphones for voice capture for video and audio conferencing, you do not need to touch or adjust these microphones.
If you are hosting a video or audio conference and need to utilise the larger outer table, you will need to use some or all of the 30 wireless table microphones. These microphones are located in their charging docks within the equipment rack in the rear storeroom.
You will need to place one of these microphones between every two participants on the outer table, approximately 30cm from the rear edge of the table, with the microphone grille pointing towards the participants. The button labelled “push” allows you to mute and unmute the microphone, the status light is green when active and red when muted.
If you require a portable microphone for situations where you need to be mobile within the room but still require your voice to be heard, you can utilise either the wireless lapel microphone or handheld microphone. These microphones are also located in their charging docks within the equipment rack in the rear storeroom.
To use the lapel microphone, clip the belt pack to your belt or pocket then clip the microphone itself to your lapel, for best placement, clip it between the top two buttons of your shirt or elsewhere with a similar range to your mouth. The button labelled “push” on the belt pack allows you to mute and unmute the microphone, the status light is green when active and red when muted.
To use the handheld microphone, hold it approximately 10cm from your mouth and hold in such a way as to not cover the head of the microphone with your hand. The button labelled “push” on the microphone allows you to mute and unmute the microphone, the status light is green when active and red when muted.
Please return all wireless microphones to the charging dock when you have finished with them to ensure they are ready for the next user.

Audio Conference
The Mills room has the capability to take part in audio conferencing calls with external parties using the room’s central control panels.
Using one of the control touch panels, located on the table, turn the system on, if it is not already, by touching the screen. Once the system has booted up, press “Audio Conference” button. Dial the number you wish to call, ensuring to enter “0” before entering the number if you are calling a number outside of the ANU. Press the green “Connect” button to place the call.
You can control the audio level by using the slider on the right-hand side of the touch panel.
Mute your microphone if required by pressing the “Mic Mute” button on the left-hand side of the touch panel. To end the call, press the red “End call” button.

Video Conference
The Mills room is Zoom Room equipped, meaning you can take part in Zoom video conference calls from this space.
To make or join a Zoom call, use one of the control touch panels, located on the two meeting room tables. Turn the system on if it is not already, by touching the screen. Once the system has booted up, select “Video Conference”.
You will now need to change to the Zoom controls by pressing the small home icon on the right-hand face of the touch panel. If a meeting was booked in advance and the Mills room added to the invitation, your meeting will be listed under the “Meeting List” menu on the left-hand side.
If you would like to start a new meeting, select “Meet Now” on the home screen and give the “Meeting ID” listed at the top of the touch panel to any participants you would like to join your call.
Finally, if you have been provided with a “Meeting ID” and would like to join that meeting, press the “Join” button on the left-hand side and then enter the given “Meeting ID” and press “Join”.

Content Sharing
When in a Zoom call, you are able to share your content with the meeting participants. This content can be your laptop or the in room PC. Use on of the control touch panel located on the two meeting room tables.
Enter the audio visual controls, if you are currently in the zoom controls, by pressing the small home icon on the right-hand face of the touch panel. Select “Video conference” on the home screen, then select which device you would like to share with the meeting participants, you can share the room PC, your device via wireless presentation or your device via one of the inputs around the room.
Return to the Zoom controls by pressing the small home icon on the right-hand face of the touch panel. Whilst in a meeting, press the “Share Content or Camera” button, then press the “Start Sharing” button under “Use HDMI” You can press “Done” in the top right corner to return to the call control page.
To stop sharing, press “Share Content or Camera” again and press the red “Stop Current Sharing” button at the bottom of the screen.”