Booking resources

  1. Open Outlook.
  2. Select New Items.
  3. Select Meeting.
  4. Select To.
  5. From the Search field type in the name of the resource.
  6. Once you have found the resource.
  7. Add the resource to the Required field by doing either of the following:
    • double click on it.
    • highlight the room and select Required - >.
  8. Select OK.
  9. The resource is now listed in the To field as a recipient.
  10. Add yourself in the To field.
  11. Set the Start Time.
  12. Set the End Time.
    • NOTE: In the bottom right of the meeting request you will see a field called Suggested Times, if there is already a booking for the resource at that time, it will let you know and suggest an alternative time for you on the same day in this box.
  13. Enter a subject for the booking.
  14. Select Send. This has now sent the booking to the resource and to yourself. This will enter your booking into the calendar of the resource and also into your personal calendar.
  15. Your booking has been successfully made.