Financial management reports

There are five types of financial management reports (FMRs) that can be produced for any organisational unit and/or fund type:

  1. Year-to-Date Report
  2. Year-to-Date Report (excluding Journals and Payroll Costing Analysis)
  3. Year-to-Date Summary Report
  4. Life-to-Date Report
  5. Life-to-Date Summary Report

1. Year-to-Date Report

This report provides an overview of an organisational unit’s or a project’s financial health for the selected reporting year.

Standard Profit & Loss and Balance Sheet information is included in the report along with information to assist in monitoring, reporting and decision-making including:

  • Project listing
    A listing of all projects included based on the report parameters. Includes inactive and closed projects with the default view showing active projects.
     
  • Payroll costing analysis
    A listing of named staff paid and payroll related journals.
     
  • Aged debtors
    A listing of outstanding debt (payment owing by customers).
     
  • Aged purchase orders
    A listing of outstanding purchase orders.
     
  • Profit & Loss transactions
    A detailed listing of all the Profit & Loss accounting transactions.
     
  • Balance Sheet transactions
    A detailed listing of all the Balance Sheet accounting transactions.
     
  • Report parameters
    The parameters of the report such as the date the report was run.

2. Year-to-Date Report (excluding Journals and Payroll Costing Analysis)
This report is similar to the Year-to-Date Report except that its purpose is to provide a financial overview at a higher organisational level, i.e. College and Portfolio.

This is achieved by excluding supporting information that is normally included in the full YTD Report including:

  • Payroll costing analysis
  • Profit & Loss transactions
  • Balance sheet transactions

3. Year-to-Date Summary Report
This report provides a high-level reporting year financial summary of all General Ledger Codes (GLCs) within the selected organisational unit.

4. Life-to-Date Report
This report provides an overview of a project’s financial health from a whole-of-life perspective. Standard Profit & Loss and Balance Sheet information is included in the report along with information to assist in monitoring, reporting and decision-making including:

  • Project listing
    A listing of all projects included based on the report parameters. Includes inactive and closed projects with the default view showing active projects.
     
  • Payroll costing analysis
    A listing of named staff paid and payroll related journals.
     
  • Aged debtors
    A listing of outstanding debt (payment owing by customers).
     
  • Aged purchase orders
    A listing of outstanding purchase orders.
     
  • Profit & Loss transactions
    A detailed listing of all the Profit & Loss accounting transactions.
     
  • Balance Sheet transactions
    A detailed listing of all the Balance Sheet accounting transactions.
     
  • Report parameters
    The parameters of the report such as the date the report was run.

5. Life-to-Date Summary Report
This report provide a high-level whole-of-life financial summary of all General Ledger Codes (GLCs) within the selected organisational unit.

For detailed information on these reports see the Financial Management Reports Training Manual.