Financial management reports

There are five types of financial management reports (FMRs) that can be produced for any organisational unit and/or fund type:

1. Year-to-Date Report
2. Year-to-Date Report (excluding Journals and Payroll Costing Analysis)
3. Year-to-Date Summary Report
4. Life-to-Date Report
5. Life-to-Date Summary Report

1. Year-to-Date Report

This report provides an overview of an organisational unit’s or a project’s financial health for the selected reporting year.

Standard Profit & Loss and Balance Sheet information is included in the report along with information to assist in monitoring, reporting and decision-making including:

• Project listing
  A listing of all projects included based on the report parameters. Includes inactive and closed projects with the default view showing active projects.
   
• Payroll costing analysis
  A listing of named staff paid and payroll related journals.
   
• Aged debtors
  A listing of outstanding debt (payment owing by customers).
   
• Aged purchase orders
  A listing of outstanding purchase orders.
   
• Profit & Loss transactions
  A detailed listing of all the Profit & Loss accounting transactions.
   
• Balance Sheet transactions
  A detailed listing of all the Balance Sheet accounting transactions.
   
• Report parameters
  The parameters of the report such as the date the report was run.

2. Year-to-Date Report (excluding Journals and Payroll Costing Analysis)
This report is similar to the Year-to-Date Report except that its purpose is to provide a financial overview at a higher organisational level, i.e. College and Portfolio.

This is achieved by excluding supporting information that is normally included in the full YTD Report including:

• Payroll costing analysis
• Profit & Loss transactions
• Balance sheet transactions

3. Year-to-Date Summary Report
This report provides a high-level reporting year financial summary of all General Ledger Codes (GLCs) within the selected organisational unit.

4. Life-to-Date Report
This report provides an overview of a project’s financial health from a whole-of-life perspective. Standard Profit & Loss and Balance Sheet information is included in the report along with information to assist in monitoring, reporting and decision-making including:

• Project listing
  A listing of all projects included based on the report parameters. Includes inactive and closed projects with the default view showing active projects.
   
• Payroll costing analysis
  A listing of named staff paid and payroll related journals.
   
• Aged debtors
  A listing of outstanding debt (payment owing by customers).
   
• Aged purchase orders
  A listing of outstanding purchase orders.
   
• Profit & Loss transactions
  A detailed listing of all the Profit & Loss accounting transactions.
   
• Balance Sheet transactions
  A detailed listing of all the Balance Sheet accounting transactions.
   
• Report parameters
  The parameters of the report such as the date the report was run.

5. Life-to-Date Summary Report
This report provide a high-level whole-of-life financial summary of all General Ledger Codes (GLCs) within the selected organisational unit.

For detailed information on these reports see the Financial Management Reports Training Manual.