Graduate Research Office

Contacting GRO during the COVID-19 pandemic

Due to the current COVID-19 situation, the ANU is on a graduated return to campus. Graduate Research Office (GRO) staff members are currently working in a blended mode with some staff continuing to work from home on a part-time basis. Please note the preferred method of contact with GRO. Our call centre hours have changed from 9am - 12pm and 1 - 4pm on weekdays (excluding public holidays). Limited staff are available to take calls and we request that you email for any enquiries. Limited counter service will reopen at a future date (to be confirmed). 

About GRO

Welcome to the GRO at the Australian National University. The GRO was established as the central Higher Degree Research (HDR) Student Administration Office for the University. It commenced operations on 18 February 2019.

The GRO has a key liaison function with the Colleges and other Central Divisions to provide consistent HDR administrative support. The office is dedicated to improving the HDR student experience and is focussed on delivering effective services, advice and support to HDR candidate and staff  from application through to completion.

The GRO is part of the Office of the Dean, Higher Degree Research. The Office of the Dean, Higher Degree Research provides the academic leadership, strategic direction and oversight of the University's HDR Programs to ensure delivery of high-quality, internationally benchmarked research programs.


From 22 September 2020 - Ground Floor Hayden Allen Building 22

Our Address: 

Graduate Research Office 

Haydon Allen Building 22

University Avenue

Canberra ACT 2601

To minimise physical contact our reception desk is currently closed.  If you need to contact us please send us an email or give us a call. 

Vision statement

To excel in administration and enhance the experience for the higher degree research (HDR) community.

Mission statement

GRO is here to support the HDR Candidate lifecycle and journey.

The Graduate Research Office’s mission is to promote and exemplify best practice in HDR administration. We will support you by providing trusted and dependable advice. We aim to anticipate and resolve problems including improving and streamlining processes. You can expect a service that is responsive, reliable and dynamic.


  • Honesty
  • Integrity
  • Empathy
  • Respect
  • Fairness
  • Well-being

Key responsibilities

HDR Admissions HDR Scholarships HDR Candidature HDR Examinations
Coordination of the admission process, issuing outcomes to domestic and international HDR candidates, support for Joint and Dual award program admissions Management of central scholarship rounds, offers and set-up, conditions of award, set up payments and reimbursements,  variations and coordination of other opportunities Candidature management (processing enrolments & variations such as program leave, and changes to intensity) and oversight of timely progression Management of thesis submissions, examinations, and thesis restrictions

Other responsibilities

  • HDR Communications & Liaison function – with prospective and current HDR candidates, Colleges and Service Divisions.
  • HDR Supervision Development, Training and Register – administrative support for the new HDR Supervision Development Framework, ensuring highest quality support for supervisors in their role.
  • Development - initiation and oversight of central HDR administrative improvements.
  • Governance – administrative quality assurance and compliance, operational policy interpretation & advice.
  • HDR Case Management – support to the Dean HDR, candidates and staff on individual HDR issues. 

GRO Teams

Our teams & contacts


Contact details
General enquiries 
Phone +61 2 6125 5777
Admissions (Future students) 
Phone +61 2 6125 5777
Candidature (Current students) 
Phone +61 2 6125 5777
Thesis Examination 
Phone +61 2 6125 5777


Contact details
Penny Swan 
Phone +61 2 6125 8715
Anushya Kumar 
Deputy Manager, HDR Student Administration (Pre-Candidature, Liaison and Support)
Phone +61 2 6125 1121