Graduate Research Office

Welcome to the Graduate Research Office (GRO) at the Australian National University. The GRO was established as the central Higher Degree Research (HDR) Student Administration Office for the University. It commenced operations on 18 February 2019.

The GRO has a key liaison function with the Colleges and other Central Divisions to provide consistent HDR administrative support.

The office is dedicated to improving the HDR student experience and is focussed on delivering effective services, advice and support to HDR candidate and staff  from application through to completion.

The GRO is part of the Office of the Dean, Higher Degree Research. The Office of the Dean, Higher Degree Research provides the academic leadership, strategic direction and oversight of the University's HDR Programs to ensure delivery of high-quality, internationally benchmarked research programs.

Vision statement

To excel in administration and enhance the experience for the higher degree research (HDR) community.

Mission statement

GRO is here to support the HDR Candidate lifecycle and journey.

The Graduate Research Office’s mission is to promote and exemplify best practice in HDR administration. We will support you by providing trusted and dependable advice. We aim to anticipate and resolve problems including improving and streamlining processes. You can expect a service that is responsive, reliable and dynamic.


  • Honesty.
  • Integrity.
  • Empathy.
  • Respect.
  • Fairness.
  • Well-being.

Key responsibilities

HDR Admissions HDR Scholarships HDR Candidature HDR Examinations
Coordination of the admission process, issuing outcomes to domestic and international HDR candidates, support for Joint and Dual award program admissions Management of central scholarship rounds, offers and set-up, conditions of award, set up payments and reimbursements,  variations and coordination of other opportunities Candidature management (processing enrolments & variations such as program leave, and changes to intensity) and oversight of timely progression Management of thesis submissions, examinations, and thesis restrictions

Other responsibilities

  • HDR Communications & Liaison function – with prospective and current HDR candidates, Colleges and Service Divisions.
  • HDR Supervision Development, Training and Register – administrative support for the new HDR Supervision Development Framework, ensuring highest quality support for supervisors in their role.
  • Development - initiation and oversight of central HDR administrative improvements.
  • Governance – administrative quality assurance and compliance, operational policy interpretation & advice.
  • HDR Case Management – support to the Dean HDR, candidates and staff on individual HDR issues. 

GRO establishment and opening

Key dates

Phase Date Event Location Notes
1 18 February 2019 Official establishment of the office Various locations across campus Limited face-to-face student service at Di Riddell Student Centre at Kambri, email and phone line operational
2 9 April 2019 Central relocation of staff Level 6, 121 Marcus Clarke Street Interim counter for HDR candidates date and times to be confirmed
3 Early 2020 Final relocation of staff Ground Floor, 121 Marcus Clarke Street Full counter service shared with Research Training

GRO Teams

Our teams & contacts


Contact details
General enquiries 
Phone +61 2 6125 5777
Admissions (Future students) 
Phone +61 2 6125 5777
Candidature (Current students) 
Phone +61 2 6125 5777
Thesis Examination 
Phone +61 2 6125 5777


Contact details
Penny Swan 
Phone +61 2 6125 8715
Andrea Butler 
Deputy Manager, HDR Student Administration (Candidature and Examinations)
Phone +61 2 6125 1841
Anushya Kumar 
Deputy Manager, HDR Student Administration (Pre-Candidature, Liaison and Support)
Phone +61 2 6125 1121