The Australian National University is an inclusive campus and prides itself on this. To ensure your Function is inclusive to all, think about the following factors and whether you are meeting the needs of your potential attendees:
- Access: Is there step-free access, a ramp, or a lift?
- Accessible toilets: Where is the nearest accessible bathroom?
- Accessible parking: Is accessible parking available nearby?
- Seating: Is suitable seating available for people with different mobility requirements?
- Outdoor surfaces: Could grass, slopes, gravel or wet surfaces create accessibility issues?
- Lighting: Will the event include bright, flashing, or strobe lighting?
- Sound: Will there be loud or sudden sounds? Are microphones or hearing assistance systems available?
- Sensory needs: Is there a quieter space available if someone needs a break?
- Signage: Are entrances, facilities and accessible routes clearly identified?
- Food and drink: Are serving areas and tables accessible?
- Emergency arrangements: Can everyone safely evacuate the venue?
Where accessibility is limited, clearly communicate this information to attendees before the event.
The above items should be considered when you complete a Risk Assessment – a fire or common emergency may not be the only risk (if a person has a seizure/Physically is not able to move/ it is too loud are also risks at an Event).
You can also refer to the Accessible Event Sub Guide and ANU Identity Icons for further University guidance on planning inclusive events and clearly communicating accessibility information to attendees.
Visitor Personal Emergency Evacuation Plan
As an event organiser, you have a legal responsibility to ensure your guests are offered a Visitor Personal Emergency Evacuation Plan. You MUST advise attendees via your ticketing, invitation or advertisement: ‘If you require accessibility accommodations or a visitor Personal Emergency Evacuation Plan, please contact the event organiser.” Included should be details to make contact with an event organiser to request this if required.
Who can help with accessibility matters?
- The ANUSA disabilities website has lots of great information.
- The Disabilities Officer is more than happy to consult or discuss how your event can be made accessible. Shoot them an email.
- Access and inclusion have lots of experience in these matters and can advise on many topics surrounding accessibility and inclusion. Check out their webpage.
- The ANU Disability action plan working group has developed and is implementing the Disability Action plan this outlines the steps the Universities is taking and the goals of the University regarding creating an accessible Campus for all.
Copies of the current Draft Disability Action Plan can be sourced and feedback provided by emailing the Work Environment Group.