ARC & NHMRC reporting

Academic reports

Progress Reports and Milestone reporting enable the funding body to assess whether satisfactory progress is being achieved and are often required by the funding body prior to Milestone payments being made.

Progress and Final Reports are important elements in ensuring accountability and good management of public or private funding for research. The quality and timeliness of these reports is one of the key elements that can influence future funding.

Final Reports enable the funding body to assess whether the objectives of the project have been achieved and also to gather information that may be useful in internal and/or external performance measurement activities. Reports should be prepared by researchers according to the contractual obligations with the funding body.

Both the ARC and the NHMRC have proformas for their progress and final reports which can be downloaded from their website. In situations where there is no proforma available, summaries should be prepared. Reports must be consistent with the original application and/or variations previously approved by funding body.

Researchers should forward reports to their College Research Office for review, prior to submission. Reporting and Milestone dates and status should be updated in ARIES to reflect any variations to the project.

Please do not hesitate to contact Research Services Division if you have any questions.

Financial reports

The ARC and NHMRC require annual financial reporting as a condition of funding. This is done in the End of Year financial report, generated jointly by the College Research Office (CRO), the College Finance Office and Special Purpose Funds (SPF).

The deadline for submission of The Australian National University's EOY report is 31 March each year for both the ARC and NHMRC.

Final reports

Final Reports enable the funding body to assess whether the objectives of the project have been achieved and also to gather information that may be useful in internal and/or external performance measurement activities. Reports should be prepared by researchers according to the contractual obligations with the funding body.

Both the ARC and the NHMRC have proformas for their progress and final reports (which can be accessed through the links above). Reports must be consistent with the original applications, carry forward letters and/or approved Variations of Funding Agreement.

Researchers should forward reports to their College Research Office for review prior to submission. The College Research should review and, if appropriate, approve the submission of the Final Report by submitting it to the ARC or the NHMRC through the processes outlined below. If the College Research Office requires support, please contact the Sponsored Research team ARC Post Award. Please note that the 'submitted' version of the report must be uploaded onto ARIES to satisfy ANU auditing requirements.

ARIES information

Final Report and progress report due dates are entered as Milestones in ARIES as part of the grant acceptance process. Upon completion of each report, a copy of the report is uploaded to ARIES under the 'Documents' tab and a 'yes' is added to the appropriate milestone event on the 'Milestones' tab.

  • Final Report dates (and other milestones) must be entered and updated in ARIES as part of ongoing project management, reflecting any changes in the project end date. For example, a carry forward of funds will extend the end date of the Project, and therefore extend the due date of the Final Report, as will any periods of suspension or maternity leave, or the late hiring of fellows
  • ARIES can be used to run periodic milestone reports indicating which milestones, including Final Reports, are due, and to send out reminder emails to researchers for approaching milestones.

Please visit our ARIES page for information on access and training sessions.

Updated September 2016.