The Australian National University (ANU) collects information on a wide variety of research outputs published by staff, students and visitors. ANU uses the data collection for many purposes, ranging from management reports, internal assessment, ANU Researchers web site, academic promotions, College annual reports and departmental web sites.
In addition to the internal use of publications data, the Australian Government, through the Australian Research Council (ARC), requires that all Australian universities report on research outputs published by academic staff through the Excellence in Research for Australia (ERA) assessment.
The data submitted for ERA is used to assess the quality of the research produced by institutions. The ERA data is not intended to be a complete list of the research output of each university.
What information is collected?
The ARC requires universities to collect and submit information on eligible books, book chapters, refereed journal articles, refereed conference papers and non-traditional research outputs such as creative works and reports. Publications must satisfy general and specific criteria. These criteria include publication in a specific year range, meeting the ERA definition of original research, and measures of quality such as commercial publication, or peer reviewed.
Once every three years the ARC releases the specifications for ERA. All publications submitted for ERA must meet these specifications.
There are many categories within each publication type. The category list indicates which categories are eligible for ERA.
How does the process operate?
The collection process runs on an annual cycle. The dates for submission of complete and verified data is generally at the end of June for the previous 6 year's publications.
Each department within the University's Research Schools and Centres has one or more Publications Collection Officers (PCO) who are responsible for collecting information and supporting evidence from their research staff, students and visitors. PCOs then enter the information into ARIES. This must be completed by due dates set out by Research Services Division (RSD).
RSD staff then check the publications in ARIES against the verification materials provided. When necessary, RSD contacts the PCOs to provide additional information. Once the data is finalised, RSD staff verify the ERA eligibility of the publication.
Some of the data submitted for the ERA collection is subject peer review by an external ARC reviewer and ANU is required to provide verification materials relating to a sample of publications.
The 'Quick links' page contains links to information for authors and PCOs and includes information on collecting and categorising publications and the ARIES Publications User Manual.
Training for Publications Collection Officers
Staff in the Research Services Division conduct regular (usually monthly) training in the collection and classification of publications and the use of the ARIES database.
Training is conducted in a hands-on, small-group session. The session covers the collection and classification of publications and use of the ARIES database. Each session runs for 2 hours. It is essential to attend the session in order to have access to ARIES.
Register for training by using the online form.
Automated upload of new staff publications
Research Services regularly harvest publications from Scopus. When a new staff member arrives at ANU their publications can be imported from Scopus by Research Services as part of this process. PCOs or academics can send an email to firstname.lastname@example.org (ext 59575) with the authors Scopus ID and university ID and the publications will be imported into ARIES.
Publications Collection Officers
Information for Authors and Publications Collection Officers
Use contact details to request an alternative document format.
Detailed information for Publications Collection Officers