HDR supervision registration and renewal FAQs

Frequently Asked Questions (FAQs)

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Higher Degree Research (HDR) Supervision Development Framework FAQs

Key terms FAQ

HDR Supervision Registration FAQs

Privacy FAQ

Pulse/Qualtrics FAQs

 

HDR Supervision Development Framework FAQs

Q: What is the HDR Supervision Development Framework and why has it been introduced?

A: The ANU HDR Supervision Development Framework is a comprehensive suite of development opportunities and resources to foster and support best practice in HDR supervision. As a leading research university, the ANU is committed to ensuring HDR candidates receive the best supervision possible. Both experience and research identify the importance of good supervision to successful HDR outcomes. The HDR Supervision Development Framework provides a platform for all supervisors of ANU HDR students to draw from best practice principles, whilst respecting and capitalising on their experience, expertise and commitment to HDR supervision.

Q: What does the HDR Supervision Development Framework entail, and what will I have to do?

A: The Framework has several intersecting elements: promoting enhanced awareness and understanding of ANU HDR policy and best practice supervision guidelines; supervisor registration, requiring supervisors to register and maintain their registration annually; greater recognition of best practice in HDR supervision; a suite of online and face-to-face development opportunities, including workshops, master classes and an online HDR Supervision Portal; and improved ANU and area-level reporting around HDR supervision, such as supervisory eligibility and workload, and candidate progression and completion information.

As an ANU HDR supervisor, you will need to attain initial registration, and maintain your registration annually through self-reporting on a qualifying activity. Other elements of the Framework are voluntary, though they are intended to support your supervisory practice. We want to ensure the resources and development opportunities we offer are relevant to your needs and priorities, so we encourage you to provide feedback on any gaps or improvements.

Key terms FAQ

Q: What do the key terms used in relation to HDR Supervisor registration and renewal mean?

A: The key terms are as follows:

  • Experienced supervisors are supervisors of ANU HDR candidates who have previously supervised a HDR student through to completion, at any Australian or comparable university.
  • New supervisors are supervisors of ANU HDR candidates who have not previously supervised a HDR student through to completion.
  • Registered supervisors are supervisors who have satisfied the registration requirements for the supervision of ANU HDR candidates.
  • Unregistered supervisors are supervisors who have not satisfied the requirements for the supervision of ANU HDR candidates.
  • ANU staff member is a supervisor of ANU HDR candidates who is on the ANU payroll.
  • Non-ANU staff member is a supervisor of ANU HDR candidates who is not on the ANU payroll. This includes Emeritus Faculty.

HDR Supervision Registration FAQs

Q: Why do I need to be registered as a supervisor?

A: The ANU is introducing HDR supervisor registration for a number of reasons. It is established international and national good practice, with all other Australian Group of Eight universities already following Australian Council of Graduate Research Guidelines in having a supervisor register.

There is strong evidence that strengthening supervisory practice enhances both supervisor and student satisfaction, and improve thesis quality and completions.

The ANU HDR Supervision Development Framework provides a platform for registration embedded in recognition of supervisors’ commitment to good practice, and allows each supervisor to choose how best to further develop their own practice.

A supervisor register will help us to gather much more accurate and timely information on HDR supervision across the University; in turn, more accurate records will allow us to better communicate with HDR supervisors and allow Conveners and Administrators to address both general and more area-specific development priorities.

Lastly, the register will provide both HDR students and external stakeholders with assurance of the quality of ANU HDR supervision.

Q: How do I become registered as a supervisor?

A: In the introductory stage of the HDR Supervision Development Framework, through to June 2020, you will have two options to become registered as a supervisor. For ANU staff, the HDR Supervision Development Team will be offering HDR Supervision at ANU Workshops in conjunction with each HDR Convener. Participation at these workshops will qualify ‘experienced’ supervisors for registration. For those who prefer online learning, or for whom the timing of the local workshop is not convenient, registration will require completion of an online Pulse module.

Staff who have completed equivalent College-level training (e.g. that previously offered by the College of Business and Economics) will be exempted from some registration requirements.

For those ‘new to supervision’ (not yet supervised an HDR candidate through to completion, in any supervisory panel role), completion of a Foundations of HDR Supervision Workshop is also required for registration. Participation in one of these workshops in 2018 and 2019 also satisfies this requirement.

Panel Chairs or Primary Supervisors who are not ANU staff members will be required to register as above (although the online content will be delivered through Qualtrics rather than Pulse). Associate Supervisors who are external are not required to register, although they are welcome to do so, and encouraged to participate in development activities.

Staff and Role Type Initial registration requirements Renewal registration requirements
  Supervision experience  
  Experienced supervisors New supervisors  
ANU staff (all panel roles) HDR Supervision at ANU Workshop or Pulse Module for Experienced Supervisors HDR Supervision at ANU Workshop or Pulse Module Foundations of HDR Supervision Workshop Renewal Activity
Non-ANU staff (Chair or Primary) HDR Supervision at ANU Workshop or Qualtrics Module HDR Supervision at ANU Workshop or Qualtrics Module Foundations of HDR Supervision Workshop Renewal Activity
Non-ANU staff (Associate only) HDR Supervision at ANU Workshop or Qualtrics Module (optional) HDR Supervision at ANU Workshop or Qualtrics Module (optional) Foundations of HDR Supervision Workshop (optional) Renewal Activity (optional)

Table 1: Registration requirements

Q: What do I need to do to maintain my registration?

A: HDR supervisors will be required to undertake at least one qualifying activity annually, and self-report on that activity and its value to their supervisory practice. These activities could include local area meetings, workshops and retreats focused on HDR supervision; training offered centrally by the HDR Supervision Team; or other activities that contribute to HDR supervision development.

Annual qualifying activities will be required from 2021, for supervisors who register in 2019 and 2020. In the meantime, we encourage you to participate in any HDR Supervision Team-led workshops that address your interests.

Q: How do I know if I am registered?

A: Upon completion of registration requirements you will be sent an email with the subject line: ANU HDR Supervisor Registration – completed. This email will provide you with the end date of your registration.

Privacy FAQ

Q: Who will have access to the information submitted via the online Pulse/Qualtrics module and where will it be stored?

A: The identifying information and/or responses you provide in the module will be stored within Qualtrics (for the Qualtrics module) and ANU systems such as the ANU HR Management System (HRMS), the ANU Student Administration System (SAS) and private SharePoint sites. It will be accessible to ANU staff members with appropriate access privileges and used for reporting and statistical purposes in accordance with the ANU Privacy Policy and the Australian Privacy Act 1988 (Cth). If you have an inquiry about the storage or use of your personal information at ANU you can contact privacy@anu.edu.au.

Pulse/Qualtrics FAQs

Q: What connections do I need to access and complete the Pulse/Qualtrics module?

A: You will need an Internet connection at all times whilst filling in the module as the software (i.e. Pulse/Qualtrics) used to deploy the module is web-based.

Q: What operating systems are compatible with the Pulse/Qualtrics module?

A: The software (i.e. Pulse/Qualtrics) used to deploy the module is compatible with all operating systems.

Q: What devices can be used to complete the Pulse/Qualtrics module?

A: The module can be completed using a desktop computer, laptop computer, mobile phone or tablet device.

Q: What is the recommended Web browser to complete the Pulse/Qualtrics module in?

A (for Pulse): To ensure correct functioning of the Pulse module, please ensure you use one of the following browsers: Google Chrome (preferred), Safari, Firefox, Internet Explorer or Microsoft Edge.

A (for Qualtrics): To ensure correct functioning of the Qualtrics module, please makes sure that you use one of the following browsers: Google Chrome (preferred), Safari, or Firefox. Please do not complete the module using either Internet Explorer or Microsoft Edge as some functionality within the module isn’t compatible with these two browsers.

Q: What is the recommended display resolution to complete the Pulse module in?

A: To ensure optimal viewing of the Pulse module, please ensure your display resolution is set to 1920*1080 pixels.

Q: How can I zoom in and out of the Pulse module?

A: You can adjust the view of the Pulse module when using a desktop computer or laptop by holding down the Ctrl key and pressing the + or - key to zoom in or out. To do so when using a mobile phone or tablet device, simply pinch two or more fingers together or apart to adjust zoom.

Q: How do I go back to a previous page within the Pulse/Qualtrics module?

A (for Pulse): Within the Pulse module there will be an Arrow toggle for you to progress through the module. To go back to the previous page to review content, simply scroll up to the previous slide. You can also click on the hamburger icon in the bottom left-hand corner of the screen to return to a specific page.

Please note that once you click ‘Save and Exit’ on the Completion page, your module will be completed/submitted and thus you will be unable to go back to previous pages to review content or edit your answers.

A (for Qualtrics): Within the Qualtrics module there will be a Forward button for you to progress through the module and a Back button to go back to the previous page to review content or edit your answers.

Please note that once you click on the Forward button on the '?' page your module will be completed/submitted and thus you will be unable to go back to previous pages to review content or edit your answers.

Q: How do I save my progress within the Pulse/Qualtrics module?

A (for Pulse): The Pulse module automatically saves your progress upon clicking the Arrow toggle. If you plan on exiting the module or returning to it at a later time please remember to click the Arrow toggle to save the page you are on.

A (for Qualtrics): The Qualtrics module automatically saves your progress upon clicking the Forward button. If you plan on exiting the module or returning to it at a later time please remember to click the forward button to save the page you are on.

Q: Can I return to an incomplete Pulse/Qualtrics module?

A: You can return to your incomplete module at any time. Upon opening an incomplete module you will be returned to the page that you were last on within the module.

Q: Can I change answers I have already entered into an incomplete Pulse/Qualtrics module?

A (for Pulse): You can change your multiple choice answers at any time before you complete/submit the Pulse module. To change your answers, simply scroll up to return to the previous slide or click the Arrow toggle to progress forward and locate the answer that you wish to change. Please note that, once entered, you cannot edit free-text answers at any time during the module.

A (for Qualtrics): You can change your answers at any time before you complete/submit the Qualtrics module. To change your answers just click on the Back button or the Forward button to locate the answer that you wish to change.

Q: Do I have to answer all the questions correctly?

A: Yes, for the questions with numbered alternative responses. The module won’t allow you to progress from a page until you have answered that question correctly. It will backlight incorrect responses as you progress, to help you identify the correct response.

Free text responses are not defined as ‘correct’ or ‘incorrect’. The module does not asses your response to these.

Q: How can I ensure I have completed or submitted the Qualtrics module when there is no "submit" button?

A: Once you reach the “Thank you” page all you need to do is to click on the Forward button to submit the Qualtrics module. A final page will appear that reads: This is the end of the training.