University vehicles

7 September 2015

Idea

With the University's pool vehicles about to be outsourced to a private provider, would it be feasible for the remaining fieldwork and specialist vehicles to be owned and managed centralised, thus

(i) maximising the year round usage of these vehicles (many vehicles in Schools sit idle for many months at a time, due to seasonal fieldwork requirements);

(ii) allowing sharing of specialist vehicles such as forklifts, utes and tipper trucks (which are required occasionally, but are currently owned by individual Schools/Division so that they can access these essential vehicles on a timely basis);

(iii) freeing up staffing resources within Schools/Division which are currently allocated to maintaining small vehicle fleets, and;

(iv) based on the above, would allow the University to reduce the overall number of vehicles owned and managed by the University (possibly by an enlarged ANU Vehicle Fleet Office, with the physical fleet based in two or three hubs across campus, for easy access by end users).

Response

The University has a unique and diverse range of vehicles that are owned by individual areas but centrally administered by the Fleet Team (which is part of the University Procurement and Contracts Office (UPCO)). The University's fleet comprises:

Plant & Equipment

  • 7 Forklifts (mostly used by stores areas including RSPhysE, RSB, JCSMR and a walker forklift at the University Printing Services);
  • 30 Trailers (car trailers, boat trailers and specialised trailers);
  • 7 Electric golf buggies;
  • 2 Gators (petrol buggies); and
  • 7 Tractors.

Vehicles

  • 41 fieldwork vehicles  (including 4wds and specialty vehicles)
  • 37 pool vehicles (including vehicles identified for inclusion in the ANU carshare scheme);
  • 27 executive vehicles; and
  • 82 Commercial vehicles (including utes, buses, vans and trucks).

UPCO are currently focussed on the rollout of the Pilot ANU Carshare scheme to achieve efficiencies in the University's fleet of pool vehicles (please refer to: https://services.anu.edu.au/planning-governance/service-improvement). As you can appreciate, the successful implementation of this scheme is vital for the future exploration of additional efficiencies available in the fleet space. Your suggestion has been taken on board and will be further explored following the roll out of the ANU carshare scheme.