HDR Administrative Support

The University's Strategic Plan, ANU by 2020, sets out a number of measures relevant to HDR Students and addresses the need to identify improvements for administration and support functions that affect the HDR student experience.

What are we trying to achieve?

This project will identify effective ways of delivering significantly improved HDR Administrative Support outcomes with clear, measurable and achievable benefits that include:

  • simpler, standardised and consistent ANU-wide HDR administrative support processes
  • reduced duplication and cost of service delivery resulting in redirection of resources to research and teaching
  • more effective use of technologies to deliver a better student experience and greater efficiency in the application and candidature process
  • improved experience for prospective students in accessing information, guidance and support for their application
  • increased attractiveness of ANU to HDR students through an improved application and candidature experience and removal of duplication.

In 2015, ANU engaged KPMG to work in partnership to develop a target state model for HDR Administration Support. Extensive consultation across HDR students (prospective and current), academic and professional staff was undertaken to develop the model which was subsequently endorsed by the Senior Management Group. The Roadmap provides an effective and efficient administrative support model across the “HDR value chain”. The key HDR process areas for improvement are shown in the chart below.

KEY HDR Process Areas whell diagram

The Service Improvement Group was engaged to commence delivery of the 5 year plan in partnership with the Dean, HDR.

Progress to date diagram

Progress to date

A significant amount of work has already been completed, with more underway, that seeks to address the key pain points for HDR students and administrators.

  • A suite of new HDR policies came into force from 1 January 2016 providing clarity and scope for standardisation of business processes.
  • Through the Student Business Transformation project, many HDR transactional forms, and all HDR milestones have been digitalised and automated, including updates to the existing HDR Milestone Reporting and Manage My Degree (MMD) eForms, as well as new milestone types which allows students to lodge their nomination of intent (NOI) to submit their thesis and electronically upload their thesis for examination.  This process also include nomination of examiners (NOE), electronic thesis distribution, examination management, collation of examiner reports, payment for examiners, college recommendation and award of grade.
  • Work is in progress to improve the application for admission form, providing enhanced functionality and automating processes.
  • Planning and Performance Measurement are developing an agreed suite of management reports relating to HDR admissions, candidature management and completions.
  • The establishment of a Graduate Research Office (GRO) will serve as an integrated centre to deliver streamlined HDR administration and support services, and enable effective HDR administrative and academic governance oversight, across the HDR administrative value chain.
  • The enhancement of HDR supervisory practice at the ANU will be achieved through the creation of a HDR supervisory policy framework, supervisor professional development activities such as face to face induction modules and PULSE online training modules as well as a supervisor register to enable management reporting.
  • A working group is currently meeting to renew the HDR Induction program to ensure all HDR students, whenever they commence, receive an appropriate induction to the ANU research community.

Thesis Submission and Examination (T&E) project is complete!

On 9 October 2018, the final stage of the Thesis Submission and Examination (T&E) project was released, providing an efficient process for managing thesis submission and examination, reducing examination times and improving tracking and reporting through the digitalisation and automation of the thesis submission and examination eForm.

Information on the new process for Submitting a Thesis can be found at the Submitting a Thesis Page.

A series of support videos are available for guidance for students and staff on the NOI and NOE eform process:

  • A video overview of the Notification of Intent to Submit eform Process
  • A detailed video guide to the Notification of Intent to Submit Milestone from the point of view of the Candidate and their Primary Supervisor
  • A detailed video guide to the Notification of Intent to Submit Milestone - Nomination of Examiners, from the point of view of the HDR Administrator, Primary Supervisor and Delegated Authority
  • A detailed video guide to the Notification of Intent to Submit Milestone - Final Approval and Processing, from the point of view of the Associate Dean, Dean HDR and Examinations Office.

 

What are we working on now?

Admissions project is underway

The Admissions project is now underway, with the Planning Phase complete and in the execution phase commencing. For information on the HDR Admissions project, see the HDR Admissions Project page.

Supervisor Development Project is in the Planning Phase

Project planning is underway to enhance HDR supervisory practice at the ANU through the creation of a HDR Supervision Policy Framework. The framework reflects best practice in research supervisor development, the development of face-to-face induction and the development of PULSE online training modules led by the Deputy Dean HDR Supervision. The framework also includes the development of a Supervisor Register, enabling supervisor registration and improved and targeted data reporting and analysis. Consultation and collaboration on design is in progress with the Office of the Dean HDR, Human Resources Division, Student Business Systems and Planning and Performance Measurement on the development of the supervisor register and reporting needs.

Graduate Research Office (GRO) is going live on 18 February 2019!

Transitional planning is underway, with consultation progressing with Admissions, EGAP and STAR to establish GRO’s operational scope and operating procedures. The Graduate Research Office (GRO) will serve as an integrated centre to deliver streamlined HDR administration and support services and enable effective HDR administrative and academic governance oversight. HDR functions previously managed by Admissions, EGAP and STAR will be centralised within the GRO. The GRO will commence operations at the start of Orientation week, on the 18th of February 2019 and will be located within 121 Marcus Clarke Street (Building X005).

The HDR Steering Committee (HDRSC), chaired by the Dean, Higher Degree by Research, will continue to lead and oversee the program of work, ensuring all HDR developments across the University are working in consort to deliver the agreed target state for HDR Administration.

Highlight news

30 Oct 2018

HDR Thesis Submission and Examination Project complete »

On 9 October 2018, the final stage of the Thesis Submission and Examination (T&E) project was released, marking the successful completion of a...
24 Sep 2018

HDR Admissions planning phase »

The Higher Degree by Research (HDR) Admissions Project (Project) will deliver a standardised and automated HDR Admissions process across all Colleges...
9 May 2018

HDR Examinations and Thesis Submission Project: Release of Module 2 - New HDR Milestone »

The second module of the HDR Examinations and Thesis Submission Project is now live. We are so grateful for the collaboration of HDR professional...
21 Mar 2018

HDR Administrative Support Program – Changes are underway! »

The first module of the HDR Examinations and Thesis Submission Project is now live! The module consists of changes to the existing ‘HDR Milestone...
21 Feb 2018

Changes to the HDR Thesis Submission and Examinations Process are coming in 2018! »

Did you know? The Examinations and Graduations Office (EGAP) and the Service Improvement Group (SIG) have a project underway that will result in the...
15 Nov 2017

HDR Admissions moves to planning phase »

The HDR Admissions Project Start-Up and Approval Phase was completed on 15 August 2017, enabling the project to move to the Project Planning Phase....
11 Sep 2017

Update on HDR Administrative Support Program »

In 2016 SIG and IDTC released eForms as part of the Student Business Transformation project, (HDR Milestone Reporting, Special Consideration /...
8 Aug 2017

Technology solution to support HDR Admissions »

Intelledox Infiniti has been determined as the fit for purpose technology solution for the HDR Admissions process. Infiniti technology is currently...
21 Jun 2017

HDR Administration - Rapid Improvement Events »

During May, Rapid Improvement Events (RIE) were held for both the Exams and Thesis submissions and Admissions processes within HDR Administration....
10 May 2017

Rapid Improvement Event held for HDR exams and thesis submission »

The HDR Administration Support Project is currently focusing on: Admissions: Transparent, standardised and simplified process across ANU consistent...
14 Mar 2017

Improving HDR Administrative Support »

The HDR Administration Support Project is currently focusing on: Admissions: Transparent, standardised and simplified process across ANU consistent...
13 Dec 2016

Update on new student eForms »

Since the release of eForms as part of the Student Business Transformation project, (HDR Milestone Reporting, Special Consideration / Deferred...