The Service Improvement Group was engaged to commence delivery of the 5 year plan in partnership with the Dean, HDR.
Progress to date
A significant amount of work has already been completed, with more underway, that seeks to address the key pain points for HDR students and administrators.
- A suite of new HDR policies came into force from 1 January 2016 providing clarity and scope for standardisation of business processes.
- Through the Student Business Transformation project, many HDR transactional forms, and all HDR milestones have been digitalised and automated, including updates to the existing HDR Milestone Reporting and Manage My Degree (MMD) eForms, as well as new milestone types which allows students to lodge their nomination of intent (NOI) to submit their thesis and electronically upload their thesis for examination. This process also include nomination of examiners (NOE), electronic thesis distribution, examination management, collation of examiner reports, payment for examiners, college recommendation and award of grade.
- Work is in progress to improve the application for admission form, providing enhanced functionality and automating processes.
- Planning and Performance Measurement are developing an agreed suite of management reports relating to HDR admissions, candidature management and completions.
- The establishment of a Graduate Research Office (GRO) will serve as an integrated centre to deliver streamlined HDR administration and support services, and enable effective HDR administrative and academic governance oversight, across the HDR administrative value chain.
- The enhancement of HDR supervisory practice at the ANU will be achieved through the creation of a HDR supervisory policy framework, supervisor professional development activities such as face to face induction modules and PULSE online training modules as well as a supervisor register to enable management reporting.
- A working group is currently meeting to renew the HDR Induction program to ensure all HDR students, whenever they commence, receive an appropriate induction to the ANU research community.
Thesis Submission and Examination (T&E) project is complete!
On 9 October 2018, the final stage of the Thesis Submission and Examination (T&E) project was released, providing an efficient process for managing thesis submission and examination, reducing examination times and improving tracking and reporting through the digitalisation and automation of the thesis submission and examination eForm.
Information on the new process for Submitting a Thesis can be found at the Submitting a Thesis Page.
A series of support videos are available for guidance for students and staff on the NOI and NOE eform process:
- A video overview of the Notification of Intent to Submit eform Process
- A detailed video guide to the Notification of Intent to Submit Milestone from the point of view of the Candidate and their Primary Supervisor
- A detailed video guide to the Notification of Intent to Submit Milestone - Nomination of Examiners, from the point of view of the HDR Administrator, Primary Supervisor and Delegated Authority
- A detailed video guide to the Notification of Intent to Submit Milestone - Final Approval and Processing, from the point of view of the Associate Dean, Dean HDR and Examinations Office.
What are we working on now?
Admissions project is underway
The Admissions project is now underway, with the Planning Phase complete and in the execution phase commencing. For information on the HDR Admissions project, see the HDR Admissions Project page.
Supervisor Development Project is in the Planning Phase
Project planning is underway to enhance HDR supervisory practice at the ANU through the creation of a HDR Supervision Policy Framework. The framework reflects best practice in research supervisor development, the development of face-to-face induction and the development of PULSE online training modules led by the Deputy Dean HDR Supervision. The framework also includes the development of a Supervisor Register, enabling supervisor registration and improved and targeted data reporting and analysis. Consultation and collaboration on design is in progress with the Office of the Dean HDR, Human Resources Division, Student Business Systems and Planning and Performance Measurement on the development of the supervisor register and reporting needs.
Graduate Research Office (GRO) is going live on 18 February 2019!
Transitional planning is underway, with consultation progressing with Admissions, EGAP and STAR to establish GRO’s operational scope and operating procedures. The Graduate Research Office (GRO) will serve as an integrated centre to deliver streamlined HDR administration and support services and enable effective HDR administrative and academic governance oversight. HDR functions previously managed by Admissions, EGAP and STAR will be centralised within the GRO. The GRO will commence operations at the start of Orientation week, on the 18th of February 2019 and will be located within 121 Marcus Clarke Street (Building X005).
The HDR Steering Committee (HDRSC), chaired by the Dean, Higher Degree by Research, will continue to lead and oversee the program of work, ensuring all HDR developments across the University are working in consort to deliver the agreed target state for HDR Administration.