What are we trying to achieve?
The Functions on Campus project will streamline, simplify, standardise and digitalise the current paper-based process to arrange a function on campus. The project will deliver an eForm to event organisers (students, staff or external applicants) that replaces the current paper-based application form.
This is a collaborative effort between various areas of the University including Facilities and Services, Intelledox Digital Transformation Centre, Information Technology Services, Planning and Performance Measurement, ANUSA, PARSA, ANU Sports and Recreation, Divisional, College and School staff.
Delivering improved services:
The new Functions on Campus eForm will:
- replace the current manual application forms
- streamline the stakeholder engagement process
- simplify the approval process.
Benefits – This eForm will:
- reduce double handling and delay points
- reduce the overall time it takes to complete an application
- reduce the time spent assessing each application
- reduce the time it takes to approve each application
- track the progress of a request
- ensure compliance by attaching correct documentation to application
- enhance the user experience.
What is involved?
It is anticipated that the first phase of delivering this eForm will focus on digitalising the Functions on Campus application form, BBQ booking application form, the Forestry Fire Pit application form and the process flow to facilitate the approval of these events.