Electronic Records Management System (ERMS)

Business owner: University Records »

ANU has moved from a paper based records management to an Electronic Records Management System (ERMS).

What are we trying to achieve?

This project aims to:

  • streamline processes through electronic records management
  • create an efficient  central repository that meets legislative requirements
  • deliver an integrated and intuitive technology solution in a supported systems environment
  • provide easily accessible and reliable information.

The ERMS Project was identified during the 2013 Budget Solutions staff consultation process as one of the most important productivity enhancements for professional staff.

How will it improve our services?

The ERMS will enable you to manage records electronically so that you can:

  • easily search and find what you are looking for in one location
  • create,  store  and share records 
  • reliably track versions
  • control access to sensitive records.

Highlight news

16 Sep 2015

Transition of ERMS to business as usual »

The  Service Improvement Group (SIG) has worked closely with University Records to develop and implement the new Electronic Records Management System...
18 Aug 2015

ERMS - handy tips »

Below are some handy tips you might want to know when using the new Electronic Records Management System (ERMS): Favourites Save documents or...
21 Jul 2015

ERMS online training now available »

To date, over 480 staff have completed the ERMS training including 100 Power Users across the University. Before using ERMS, it is important that...
22 Jun 2015

Over 20,000 records added to ERMS in four weeks »

Since its release on 25 May, the Electronic Records Management System (ERMS) is being used across the University with; 23,539 records added 182 new...
28 May 2015

ERMS Power User Workshops »

The Electronic Records Management System (ERMS) was released on 25 May 2015. A Power User Workshop has been developed to provide instruction,...
Electronic Records Management System (ERMS) demonstration
25 May 2015

Watch the ERMS demonstration video (3 minutes) »

The Electronic Records Management System (ERMS) improves our ability to capture and manage the University's business records and makes it easier for...
Electronic Records Management System (ERMS)
25 May 2015

Electronics Records Management System (ERMS) has been released »

Chris Grange, Executive Director Administration and Planning has announced the release of the new Electronic Records Management System (ERMS). The...
Electronic Records Management System (ERMS)
12 May 2015

Watch a short video about the new ERMS (90 seconds) »

The Electronic Records Management System (ERMS) was released on 25 May, replacing the current paper based system. ERMS works in parallel with...
30 Apr 2015

ERMS available 25 May 2015 »

ERMS will be in use from the 25 May 2015. ERMS is the University's Electronic Records Management System that replaces the current paper based Central...
15 Apr 2015

ERMS training »

ERMS User/ Staff Training To get ready for the ERMS, one hour face-to-face training sessions are being offered to all staff. Training will be...
31 Mar 2015

ERMS coming soon »

Over the coming months the University will be preparing for the release of the Electronic Records Management System (ERMS). In preparation for the...
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16 Mar 2015

Over 1.4 million pages digitised to get ready for ERMS »

As the University gets ready for the implementation of an Electronic Records Management System (ERMS) later this year, the digitisation lab is...
4 Feb 2015

ERMS system development and implementation »

The development of the Electronic Records Management System (ERMS) is continuing with the second round of User Acceptance Testing (UAT) now...
20 Jan 2015

First round of ERMS User Acceptance Testing successful and student file digitisation underway »

The development of the Electronic Records Management System (ERMS) is well underway with the first round of User Acceptance Testing (UAT) now...
8 Dec 2014

ERMS update »

Testing of the ERMS solution is well underway with the first rounds of User Acceptance Testing scheduled to begin on 15th December. A registered...
13 Oct 2014

Over 2,200 paper files digitised »

As part of the implementation of a University-wide Electronic Records Management System (ERMS) the digitisation lab has been hard at work scanning...
12 Sep 2014

ERMS development and testing underway »

In 2015 the ERMS will make it easier to search, create, store, share and control records of the University. The project team have engaged with areas...
29 Aug 2014

ERMS and digitisation of current records »

As part of the implementation of a University-wide Electronic Records Management System (ERMS) a digitisation process has been established to scan...
11 Aug 2014

We're moving to electronic records »

ANU is moving from paper based records management to an Electronic Records Management System (ERMS). The ERMS Project was identified during the 2013...