- Develop a project plan
The Project Plan is a detailed roadmap of how you will conduct your project. Refer to the approved Project Brief to prepare the Project Plan. The Project Manager needs to collaborate with the project team and key stakeholders to develop the Project Plan by addressing the:
- Team structure, roles and responsibilities
- Packages of work and associated timelines
- Measures of success of the project
- Stakeholder engagement and communication through the project
- Change or business transformation approach and activities
- Budget or cost of each activity and/or resources
- Risks impacting the project and planned actions to minimise the impact of the risk
- Business benefits and how and when will these be measured against the baseline
- Constraints and assumptions.
The value of a collaborative approach is that it builds rapport with and gains early buy in from the key stakeholders of the project.The Project Plan is structured to hold most of the information in the following supporting plans for ease of reference and update:
- Work package and Schedule Plan
- Risk Management Plan
- Communication Plan
- Change Management Plan
- Benefits Measurement plan
- Risk Register
The Project Plan (and its supporting plans) is a living document that must be updated during the project life cycle to ensure it remains valid and reflects any changes approved by the Sponsor.
- Seek approval
Present the Project Plan to the Sponsor / Project Board / Steering Committee for approval to proceed to the next stage (Execution). This is also the best time to discuss and agree on the governance arrangements in terms of reporting requirements (frequency, exception reporting, documentation and method of reporting), and project tolerances on key parameters such as cost, scope, schedule and quality of outputs.
This approval step ensures all parties are aware of the risks, approach, deliverables and how the team and stakeholders will work together to deliver the project.
Once your Project Plan is approved, you have the green light to proceed to the next stage - Execution.