Class Allocation Project

What are we delivering?

The Class Allocation Project will provide students with a personalised timetable, giving them the details they need to more easily plan their time and study, dramatically improving their timetabling experience.  Students will be able to view the times of their enrolled learning activities, select their preferred tutorial, practical and laboratory times and generate a personalised timetable in one system.

How will it improve our services?

The Class Allocation Project will manage the purchase and implementation of a Class Allocation system integrated with the ANU timetabling system, the Student Administration System and the Learning Management System.  The project team will work with professional and academic staff to streamline the related business processes such as course planning, class activity set up, student allocation and managing allocation change requests.

The Class Allocation Project is being delivered by the Information Technology Services Division for the business owner, the Division of Student Administration and Academic Services.To achieve the benefits of this project, the Project team is working closely with the Timetabling Team from the Division of Student Administration and Academic Services. Staff involvement is crucial for the success of the project as we seek to streamline some of our central, College and School processes and harmonize the timelines associated with timetabling.

Our approach

To achieve the benefits of this project, the Project team is working in close partnership with the Timetabling Team in the Division of Student Administration and Academic Services. We meet regularly with student representatives who are also members of the Project Steering Committee.

Staff involvement is crucial for the success of the Project as we seek to streamline some of our central, College and School processes and harmonise the timelines associated with timetabling. Therefore we will consult, involve and collaborate with staff and students as the project progresses, to strengthen adoption of new processes and embed them into local practice.

What is happening and when?

The graphic displays high level project plan.It shows May 2020 - Sep 2020 'To be'Process mapping, Oct 2020 - Jun 2021 - System build and adoption activities, Apr 2021- Jun2021 - System and user testing,Jul 2021 - Dec 2021 Pilot test and release
Highlevel project Timeline

This high level project timeline shows key milestones for the project. It is a draft timeline that will be finalised once the vendor has been engaged and design has been completed. The timing of project activities will be planned with consultation with stakeholders to make sure that due consideration is given to semester activities and staff availability. 

 

Where are we up to? 

Process mapping

We have consulted student administration staff and some academics across ANU schools and colleges to document the ‘As-Is’ processes. Next we will conduct ‘To-Be’ workshops, to showcase good practice and streamline processes.  

Procurement and Contract

A procurement process to purchase a Class Allocation system was released on the market in July, with submissions closing in early August. Procurement responses are being evaluated by a panel comprised of a range of stakeholders, with a recommendation on vendor/product to be completed in September. 

Project Team 

The Project team has the following members 

Project Manager 

Selina Walmsley 

Selina.Walmsley@anu.edu.au 

Business Change Manager 

Susan Scarlett 

Susan.Scarlett@anu.edu.au 

Senior Business Analyst 

Kaushal Vaidya 

Kaushal.Vaidya@anu.edu.au 

Senior Business Analyst 

Rajalakshmi Raja(Raji) 

Rajalakshmi.Raja@anu.edu.au