Concur purchase card system launch: 31 May

10 May 2017

The new purchase card expense management system will launch on 31 May.

Cardholders must keep all receipts for unacquitted transactions until they are aware of how to upload under the new system.

We recommend these transactions be acquitted as soon as possible from 1 June, and the first expense report submitted 1 July. It is critical that all users clear all existing transactions made up to May 30 up to the old system as these transactions will not be loaded into Concur.

Key dates for transition include:

28 May

Last day credit card transactions loaded under the existing system Users will still receive a spreadsheet report to acquit May transactions during June.

31 May

Concur Expense launch for purchase cards

1 July

First expense claim due for completion. All card holders will be notified via email.

Face to Face Training

User training will commence for Powerusers from Monday 22 May. To nominate as a Poweruser please email the project team. Registrations will be available on Eventbrite via links emailed to nominated Powerusers.

Poweruser training schedule

22 May

9am-12pm

Poweruser Initial 1

CSIT N112

23 May

9am-12pm

Poweruser Initial 2

ENGN G1

23 May

130-430pm

Poweruser Initial 3

Chifley Flex 1

24 May

9am-12pm

Poweruser Initial 3

Gould 112

24 May

130-430pm

Poweruser Initial 4

Peter Karmel 2.28 (Lab 1)

25 May

9am-12pm

Poweruser Initial 5

CSIT N114

25 May

130-430pm

Poweruser Initial 6

Menzies Flex Lab

26 May

9am-12pm

Poweruser Initial 7

Peter Karmel 2.26

User training will commence for all cardholders and supervisors from Wednesday 31 May. Registration will be available on Eventbrite via links emailed to cardholders and supervisors.

Online Resources

Online user materials will be available on the FBS purchase card page that will be available from end May. These will include quick user guides for key issues and Concur reference documents.