Stationery, Office Supplies and Furniture

 

Update

The University's OfficeMax account will be closed from 1 December 2018. Please ensure that all stationary, office supplies and furniture is ordered through WINC.

 

Introduction

Following a consultative evaluation process, Winc (formerly Staples) has been selected as the University’s Preferred Supplier for Stationery and Office Supplies (from the Department of Finance’s (Finance’s) the second Whole of Australian Government (WOAG) Stationery and Office Supplies panel (SOS II)).

This arrangement has been established for the mandatory provision of the University’s stationery and office supplies, including office furniture.

Usage of this arrangement is mandatory for all SOS purchases made from University funds.  This is a condition of accessing this panel arrangement from the Department of Finance (Finance). Compliance with this requirement will be monitored and enforced by both ANU and Department of Finance. Items to be purchased under this arrangement (mandatory categories) are:

No

Items

Sub-items

1

Desk Accessories

Bookends, Bookracks, Business Card Holders, Copy Holders, Desk Organisers, Document Trays, Office Bins, Pencil Caddies and Clipboards

2

Filing Supplies

Binding Components, Box Files, Cases, Dividers, Document Protectors, Document Sleeves, Document Wallets, Expanding Files, Flat Files, Index Sheets, Lateral Files, Letter Protectors, Level Arch Folders, Manila Folders, Presentation Folders, Ring Binders, Suspensions Files and Tab Inserts

3

General Use Copy Paper

A3, A4 and foolscap

4

Envelopes, Mailroom and Packaging

Bubble Wrap & Letter Openers, Mailers, Pallet Strapping, Plain Envelopes, Plastic Bags, String and Wrapping

5

Notebooks, Pads and Labels

Address/Telephone Books, Exercise Books, Flipcharts, Labels, Lecture Pads, Message Pads, Notebooks, Sticky Flags, Sticky Notes and Writing Pads

6

Office Essentials

Adhesive Mount Pads, Adhesive Tapes, Adhesives & Fastening, Calculator, Clips and Pins, Fasteners, Glue, Hole Punches, Ink, Magazine Holders, Reinforcement Rings, Reusable Adhesives, Rubber Bands, Rubber Stamps, Scissors, Stamp Pads, Staplers, and Thimbles

7

Writing Instruments

Correction Tools, Fountain Pens, Highlighters, Laundry Markers, Mechanical Pencils, Pencils, Pens, Permanent Markers, Rulers, Sharpeners, Whiteboard Accessories and Whiteboard Markers

8

Calendars, Diaries and Planners

Calendar refills, calendars, compendiums, diaries, organisers, personal planners and wall planners

9

Furniture

Office Furniture including workstations and chairs

Items that are not listed in the above table may be purchased from either this arrangement or other suppliers. 

Any exceptional request to purchase an item listed above outside of this arrangement should be submitted to the University Procurement and Contracts Office (UPCO) in accordance with the ‘Exemption process’ section below.

It should be noted that Winc provide customised items (i.e. item of SOS that a Customer may require to be specifically tailored to meet their business needs). These items are provided on 'quoted' basis.

Creating an account

To create an account, please fill out the registration form (in the reference documents on this page) and send it to UPCO at contracts.office@anu.edu.au .

Browsing the SOS catalogue

Staff that do not have a requirement for an account, but that would like to be able to view the University's catalogue items and pricing, can log in using the generic Browser Account to view items only. The log in details for this account are available to staff and postgraduate students only via the link at the top right of this page. It is recommended that staff/postgraduate students use this account if they are requesting items from their administration area, to avoid selecting unavailable products.

Furniture catalogue

A copy of the University's mandated furniture catalogue can be found in the Reference Documents. The information associated with the catalogue is Commercial in Confidence and must not be distributed to external parties.

Please note that most furniture is made to order, therefore a lead time of up to four (4) weeks may be associated. If you require furniture urgently please contact contracts.office@anu.edu.au.

In the event that the University’s Preferred Supplier is unable to accommodate your furniture requirements, furniture (including second hand furniture) may be requested to be purchased from other suppliers by submitting an exemption to UPCO as detailed in the ‘Exemption process’ section below.  Furniture exemptions will be approved if they meet the following criteria:

  • meet AS/NZS and/or ISO standards; 
  • endorsed by the Work Environment Group (WEG) as meeting the University’s OH&S requirements; and
  • represents value for money for the University.

Major office refits undertaken by the Facilities and Services (F&S) are exempt from this requirement and should be sourced in accordance with the University’s procurement policy and procedure.

Furniture can be ordered through WINC's on-line ordering system NetXpress.  If you need to order custom furniture or discuss detailed requirements, please contact the WINC Furniture Hub:

Phone: 1800 791 250

Email: furniture.hub@winc.com.au

Exemption process

A request to purchase a SOS or Office Furniture item outside of this arrangement will need to be submitted as an exemption request.  An exemption request must be submitted, in writing by email to UPCO for approval before any non-complying purchase can be made. UPCO facilitates the exemption process on behalf of the University to ensure appropriate justification for presentation to the Department of Finance. Approval within two (2) business days is expected. 

Welcome Guide/Training Material

A welcome guide/training material has been devised by the University in conjunction with Winc which outlines the new arrangement. The welcome guide can be found in the reference documents on this page.

Ordering online

Orders for SOS should be made through Winc’s on-line ordering system NetXpress.

Any orders not able to made through NetXpress (e.g. customised items including customised furniture) should be made by contacting Winc directly on 1800 092 273.

Purchase orders/Invoicing

The Financial Shared Service Centre (FSSC) process a consolidated monthly account for Winc as such, there is no requirement to create purchase orders for any purchase made through Winc.  Raising purchase orders creates encumbrances that cannot be cleared as there are no single invoices generated.

Stationery purchases during travel

It is understood that there will be times during fieldwork or travel that stationery may be required.  Stationery may be purchased in such instances outside of this arrangement as an incidental travel expense.  The purchaser is required to document these purchases.

When to contact Winc

If you have any queries in relation to products, orders, backorders, delivery issues, changes to charge codes or approvers, please contact Winc via email at sosorders@winc.com.au or by phone on 1800 092 273 For all other queries please contact the University Procurement and Contracts Office (details below).

University contact

If you have any queries or general questions, please contact:

Contracts Administrator
Email: contracts.office@anu.edu.au