Procurement News

Affected by the Recent Hailstorm?

Updated 22 January 2020

University Fleet Services has been in contact with the ANU Insurance Provider in relation to damaged vehicles. To expedite the claims process, submit the following information about your vehicles as soon as possible to Contracts.office@anu.edu.au:

  1. registration number/s;
  2. description of the damage or confirmation of no damage (i.e. windscreen only, panel damage, side mirrors, windows etc);
  3. Is the vehicle able to be driven? (if the windscreen/s, windows, mirrors or lights are damaged then it strictly cannot be driven);
  4. Location of the vehicle; and
  5. If a rental vehicle would be required.

This information will be provided to the assessors coming on campus and allow them to be better prepared. 

We will advise you of the time the assessors will be on campus once this is confirmed by the Insurance Provider. In the meantime, if you have additional questions please contact:

Email:  contracts.office@anu.edu.au

Fraudulent purchase order activity: Notice to suppliers

Updated 13 November 2019

The Australian National University (the University) has recently become aware of a new wave of fraudulent activity that is targeting suppliers.

This electronic scam involves requests for quotations and potentially establishment of a credit account and/or the issue of a purchase order. These requests purport to come from the University but are in fact fraudulent. In some cases the fraud has involved completing an online request for information/quotation through the supplier’s website, issuing a fraudulent credit terms profile and issuing fraudulent contracts.

It appears the scam operates through the ordering of goods which, when delivered, are then transferred elsewhere and the supplier does not receive payment for the goods.

The University has informed relevant law enforcement agencies.

Information for suppliers

We are aware of some common traits or themes of the fraudulent activity and its origin. These are as follows:

  • The senders' email addresses are not from the University’s email address domain which is @anu.edu.au. Fraudulent emails have been received by suppliers from procurement@anuedu-au.com and procurement@anu-edu.org.
  • The email message may be poorly written, with grammatical mistakes and awkward sentence structure.
  • The email requesting a quotation or attaching a purchase order may appear to be from a staff member at the University.
  • The purchase order may include a delivery address that is typically a warehousing and/or distribution centre that is NOT associated with the University’s current delivery address (ACTON, ACT 2601)).
  • The phone number in the email may include the prefix ’61 2 8188 or 61 2 8317′ (the University’s phone numbers generally have the prefix 02 612).

In the event that you suspect fraud in any way please contact your local law enforcement agency.