Major Office Machines

Updated 23 May 2018

In late November 2016, the Department of Finance (Finance) established the second Whole of Australian Government (WOAG) Major Office Machines Panel (MOMs II). This arrangement includes the supply, maintenance and consumables of/for multi-function devices (MFDs), network printers, facsimile machines and scanners. The WOAG arrangement offers the University a broad range of office machines with a variety of options, capacities and features at exceptional prices (based on the aggregated buying power of the Commonwealth).

In December 2016, the University joined the MOMs II arrangement in order to continue to obtain the savings and efficiencies that were achieved under the previous MOMs arrangement.

The University has determined that better value for money will be achieved through the engagement of one (1) Preferred Supplier (rather than a number of suppliers) in terms of consistency of fleet, economies of scale, administration and targeted continuous improvement initiatives. The University Procurement and Contracts Office (UPCO), on behalf of the University, undertook an evaluation process with ITS which identified Konica Minolta as the Preferred Supplier.

In the unlikely event that the University’s Preferred Supplier is unable to accommodate your requirements, please contact UPCO at contracts.office@anu.edu.au to explore alternatives and/or process exceptional orders to other MOMs Panellists.

A significant improvement achieved through negotiation with Konica Minolta is that a MOMs order form is no longer required for simple purchases.  The order process will be limited to an ANU Purchase Order which will contain necessary information. This reduces the administrative burden associated with purchasing devices under the MOMs II arrangement.

Use of this contract is mandatory for the purchase of all major office machines. Compliance with the mandatory requirement of this arrangement will be monitored and enforced by both the University and the Department of Finance.

Major Office Machines Scope and Definitions

The categories of equipment included under this arrangement are:

  •          Small, medium and large monochrome network printers;
  •          Small and medium colour network printers;
  •          Small, medium and large monochrome and colour MFDs;
  •          Benchtop monochrome and colour MFDs;
  •          A4, A3 and High Resolution Scanners.

The arrangement also covers ongoing services and consumables costs in the form of impression charges (or 'per click' charges) or yearly maintenance fees (only available for printers).

The capacity specifications for equipment under the arrangement are.

Network Printers

  •          Small mono   33 ppm
  •          Medium mono   40 ppm
  •          Large mono   55 ppm
  •          Small colour   31 ppm

MFDs

  •          Benchtop mono 40 ppm
  •          Small mono   36 ppm
  •          Medium mono   45 ppm
  •          Large mono   65 ppm
  •          Benchtop colour   33 ppm
  •          Small colour   30 ppm
  •          Medium colour   45 ppm
  •          Large colour   55 ppm (ppm = page per minute)

SCANNERs

  •          High Speed A4 90 ppm
  •          High Speed A3 90 ppm

For more information on Konica Minolta’s products under MOMs, please click here.

Out of Scope Equipment

Out of scope equipment includes:

  •         Production equipment;
  •          Print room equipment;
  •          Printers incapable of being networked;
  •          Inkjet devices; and
  •          Plotters.

Any out of scope equipment can be purchased under the University's procurement policy. Any equipment that fits the category descriptions above but is believed to be out of scope requires confirmation and approval from UPCO. For approvals for out of scope equipment please email contracts.office@anu.edu.au

Order Placement

A separate MOMs order form is no longer required for simple purchases from Konica Minolta.  The order process is limited to a Purchase Order which will contain all of the necessary information. Please refer to the simplified order process below:

Simplified Order Process

  1. Identify your requirements here.

  2. Consult with Konica Minolta's representative and obtain a quote here.

  3. Raise an ANU Purchase Order (PO) using the Purchase Order form in the Reference Documents on this page.

  4. Send PO to Konica Minolta at wayne.fraser@konicaminolta.com.au.

The Purchase Order from the University to Konica Minolta will provide, as a minimum, the following information:

  1. Unique Purchase Order Number;
  2. Reference that the Purchase Order is issued under the Contract Order ANU18-010 and Head Agreement reference ICTD0057;
  3. Details of the Agency site/s to which the MOMs Product/s are to be delivered and installed;
  4. Agency Point of Contact (POC) for each site;
  5. Details of MOMs Products required;
  6. Charges/charge codes for the MOMs Products;
  7. The agreement period, with the start date being the date of delivery and acceptance of the goods/services by the Agency; and
  8. Details of any end-of-life devices that are required to be collected and disposed in accordance with agreed processes. Details shall include as a minimum the model number and serial number of the device/s.

Purchase Order request form. Once completed the purchase order should be sent to your local purchasing area.

Once the equipment is received an email must be sent to contracts.office@anu.edu.au providing the serial number of the equipment and the general ledger charge code which the monthly click charges are to be charged to.

Maintenance

As a condition of the MOMs arrangement, maintenance must be purchased for all printers and MFDs.

Printers may be purchased either under an impression charge arrangement or with a yearly maintenance fee, which must be purchased for the life cycle of the machine (to a maximum of five (5) years). 

MFDs must be purchased under the impression charge arrangement, which is typically for a period of five (5) years (minimum three (3) years).

Scanners receive free maintenance for the first year and can be extended if the device owner elects to do so.

Consumables Ordering

Konica Minolta devices automatically order consumables, as required, via the Konica Minolta OPS system. Orders for toner will be automatically placed when the toner reaches 20-30% remaining capacity. Drum units will be ordered as they approach end of life. Consumables take approximately one (1) week to arrive: if you have not received toner within one (1) week of low toner notifications appearing on your device, please contact the Konica Minolta helpdesk on 1300 589 512 - Option 1. If you are unsure whether your device is reporting to the Konica Minolta OPS system, please contact contracts.office@anu.edu.au. If you have an urgent requirement for consumables, please contact contracts.office@anu.edu.au .

Invoicing Procedures

All equipment purchased under the MOMs agreement will be invoiced directly to the area that has purchased and taken delivery of the equipment.  The associated purchase order will close when payment is processed against it and an asset will be created by Financial Shared Services if required.

Impression charges and service costs will be invoiced centrally to the University Procurement and Contracts Office. The charges are then allocated based on the device serial number. It is therefore essential that changes in ownership of devices or to budget codes are identified to contracts.office@anu.edu.au

Disposals

Konica Minolta offers disposal services for devices under MOMs I free of charge.

If devices are five (5) years old and are no longer under MOMs I, a charge applies.

Devices that are under the new MOMs II will incur a disposal fee of $200 (ex. GST).

Please refer to the contact details below. Disposals can also be made through the University's waste provider. Contact waste@anu.edu.au for more information.

Relocations

Konica Minolta’s relocation costs are broken into multiple parts i.e.

  1. Pick up
  2. Transport
  3. Drop off
  4. Difficult moves
  5. Stairs or steps

A typical relocation job for the University consists of a pick-up and drop-off, these are charged at $105.00 ex CAF (Central Administration Fee) each.

Contact Details

Konica Minolta contact details are:

Att: Mr Wayne Fraser Phone: 02 6206 6517  Fax: 02 6280 6555  Mobile: 0418 649 089

Email: wayne.fraser@konicaminolta.com.au 

For any further information concerning this arrangement please contact: contracts.office@anu.edu.au.