Reserve transfers

Overview budget reserve accounts

The main types of reserve accounts held by the University are:

Fund name ID Purpose Rules governing use
The Development Fund TDF The residual from the University's recurrent budget is transferred to/from this fund in accordance with the approved annual budget. "Specific" budget allocations are for budget initiatives that cannot be held against a particular school, faculty, centre or division Allocations are made only on the approval of the Vice-Chancellor. Expenditure payments are not made directly from this fund. Instead a funding transfer is made from this account to the relevant budget unit, with all payments being made from the local area ledger. The level of funding is generally greater than $10,000 and is ongoing in nature, although for a finite period of time.
Vice-Chancellors Discretionary Fund VCDF A specific budget allocation is made to this fund annually. Funds can be allocated from this account at the Vice-Chancellor's discretion. Allocations are made only on the approval of the Vice-Chancellor. Expenditure payments are not made directly from this fund. Instead a funding transfer is made from this account to the relevant budget unit, with all payments being made from the local area ledger.
Deputy Vice-Chancellor Discretionary Fund DVC A specific budget allocation is made to this fund annually. Funds can be allocated from this account at the Deputy Vice-Chancellor's discretion. Allocations are made only on the approval of the Deputy Vice-Chancellor. Expenditure payments are not made directly from this fund. Instead a funding transfer is made from this account to the relevant budget unit, with all payments being made from the local area ledger.
Travel grants TVIA, TRJS, THDR, TUGS To fund travel for visiting international academics $500K pa, recent/junior staff travel $500K pa, higher degree research students $500K pa (including research or peak conference costs of higher degree research students $100K pa), & undergraduate student travel $500K pa. Allocations are made only on the approval of the VC. Expenditure payments are not made directly from this fund. Instead a budget transfer is made from this account to the relevant budget unit, with all payments being made from the local area ledger. At year-end unspent balances are carried forward to the following year.
Worker's Compensation Self Insurance Fund WCF Funds medical and incapacity payments made to/for staff who are "pre-premium" (i.e. not covered by Comcare). A specific budget allocation is made to this account each year. Expenditure payments are not made from this fund. Instead a funding transfer is made from this account to Human Resources as the expenditures are incurred.
Pro Vice-Chancellor's Discretionary Fund PVC A specific budget allocation is made to this fund annually. Funds can be allocated from this account at the Pro Vice-Chancellor's discretion. Expenditure payments are not made from this fund. Instead a funding transfer is made from this account to the relevant budget unit, with all payments being made from the local area.
Research Development Fund RDF A specific budget allocation is made to this fund annually. It is used to fund central cash contributions for various Co-operative Research Centres (CRC's), Centres of Excellence (CoE), MNRF, Federation Fellows, and general research initiatives. Funds can be allocated from this account at the Deputy Vice-Chancellor's discretion. Expenditure payments are not made from this fund. Instead a funding transfer is made from this account to the relevant budget unit, from where the expenditure is being paid.
Equipment Grant MEC/EQUIP This is the holding account for Major Equipment Committee funds. A specific budget allocation is made to this account each year. Allocations are made only on the approval of the Deputy Vice-Chancellor, on recommendation of the Sub-committee on Major Equipment Expenditure. Expenditure payments are not made from this fund. Instead funding transfers are made from this account to Budget Units who were successful in their MEC bids.
Information Technology Systems Management Plan (ITSMP) MEC/EQUIP To fund IT related initiatives in various areas across campus. The Pro Vice-Chancellor must approve disbursements from the Reserve.
Special Reserve for Very Large Equipment. MEC/EQUIP To fund large equipment purchases. The Vice-Chancellor must approve disbursements from the Reserve.
Major Computing Equipment Reserve (ITSC, HPCC & Network) MEC/EQUIP To fund large computing related initiatives in accordance with directives from the IT Strategy Committee (ITSC). The Pro Vice-Chancellor must approve disbursements from the Reserve.
Access & Collections Reserve MEC/EQUIP To fund Access and Collections expenditure The Pro Vice-Chancellor must approve disbursements from the Reserve.
Information Infrastructure Reserve MEC/EQUIP To fund information infrastructure The Pro Vice-Chancellor must approve disbursements from the Reserve.
UNMRC Equipment Reserve MEC/EQUIP To fund NMR expenditure The Deputy Vice-Chancellor must approve disbursements from the Reserve.
Electron Microscopy (EM) Equipment Reserve MEC/EQUIP To fund EM expenditure The Deputy Vice-Chancellor must approve disbursements from the Reserve.
Mass Spectrometer Equipment Reserve MEC/EQUIP To fund Mass Spec expenditure The Deputy Vice-Chancellor must approve disbursements from the Reserve.
University Property Self Insurance Reserve   To fund insurance policy excesses Submissions for a claim must be submitted to the Director, F&BS for consideration and approval.
Long Service Leave LSL To fund claims from budget units for LSL, maternity leave and extended sick leave (greater than 8 weeks) for staff employed against R, S or Q funds. Funds can only be transferred on the approval of the Director F&BS. Claims against the Reserve must be made in accordance with published LSL guidelines.
Pay 27 Fund   To fund the 27th pay period Only to be used to fund pay 27.

Requesting an allocation from a reserve account

When requesting funds from one of the reserve accounts, prior approval must be obtained from the appropriate delegate. If there is already an existing commitment/approval for the allocation, areas may contact F&BS directly to arrange a transfer by sending an email to us.

If the allocation has not been approved, areas will need to liaise with the appropriate delegate's office to obtain approval before contacting F&BS.