ANU Teaching & Learning Commons (TLC) Venue Hire

From Monday 7 September 2020, the University will re-commence functions, events and venue hire on the Acton campus with restrictions. Please read the Functions on Campus Protocol for a comprehensive understanding of the restrictions in place. You can also read the University Guidelines for our COVID-19 Recovery. If you have any questions about the Protocol, please contact the Functions on Campus team on (02) 6125 4000 or email functionsoncampus@anu.edu.au

ANU Teaching & Learning Commons (TLC) venues are available to be hired for events, subject to availability. Whilst we endeavour to support events held on campus, ANU teaching activities will take priority over all event bookings.

The event organiser must read and agree to comply with the ANU Venue Hire Conditions (PDF, 92.44 KB) at the time of the Application for Venue Hire (AVH) submission. Organisers must also agree to comply with the Functions on Campus Protocol. Read more information about the new Protocol on the Functions on Campus webpage..

The details below are intended to assist you in completing your AVH application, and the Venue Hire team are available to assist you through the AVH process.

Step 1: Venue hire

There are a range of venues on campus, including:

  • Computer labs (PC or MAC)
  • Flat teaching spaces (tutorial/seminar) with movable furniture
  • Tiered lecture theatres with fixed furniture.

      Choosing a venue

      1. The types, capacities and prices of venues can be found on the 2020 Price List for ANU Venue Hire.
      2. Find a venue with your required Audio Visual facilities. Click on the link to the equipment type that you require. This will bring up a list of locations with this equipment installed.
      3. Familiarise yourself with the locations of venues on campus.
      4. Check the availability of venues on the ANU Timetable.

      There are a number of venues across campus that are managed by other ANU departments, and therefore not bookable through ANU Venue Hire.

      Booking a venue

      You must complete the relevant Application for Venue Hire (AVH) and email it to venuehire@anu.edu.au.

      Processing times

      • The required processing time for ANU Venue Hire enquiries and booking requests is three business days. This may be longer in peak periods (i.e. January-March).
      • The required processing time for Functions on Campus applications is either 14 business days (no liquor involved) or 21 business days (liquor involved).

      Step 2: Additional approvals

      All events and functions on campus to complete a Functions on Campus (FoC) eForm. Events and functions both inside and outside include but are not limited to:

      • Staff functions or gatherings;
      • School and College functions or gatherings;
      • Student affiliated and non-affiliated functions or gatherings;
      • Residential student events (outdoor)– managed by Heads of Halls and approved by the Director, Residential Student Life; and
      • Exemptions approved by the Chief Operating Officer.

      Exemptions include:

      • Llewellyn Hall and University House – managed internally via a venue enquiry form;
      • Departmental staff meetings;
      • Residential student events (indoor) – managed by Heads of Halls and approved by the Director, Residential Student Life.

      Functions, events and venue hire activities not currently permitted include:

      • Public lectures, live concerts (venues may be used to stream events), festivals, industry gatherings and collaborations, markets, stalls, exhibitions, protests and demonstrations.

      Further information and costs

      Please submit requests for furniture hire and other additional services at least seven business days prior to the required delivery date.

      Venue Hire

      Furniture Hire

      • Additional furniture can be hired through ANU Venue Hire, subject to availability of furniture and the delivery schedule.
      • Furniture Hire prices are the mandatory costs for delivery and pick-up of furniture (charged per item).

      Other services

      If you require any of the following additional services and/or equipment, please advise ANU Venue Hire. These may incur additional costs.

      • ANU Security
      • Cleaning
      • Audio Visual equipment or services:
        • If this is the first time you will be using the venue, we encourage you to book a session to familiarise yourself with the AV facilities in the venue.
        • Hiring additional AV equipment (e.g. hand-held microphones).

      NOTE: ANU Security are unable to assist with IT or AV queries or issues.

      Catering and refreshments in ANU venues

      • Food and drink is not permitted in any Teaching and Learning Commons spaces.
      • If you wish to have food and drinks at your event, please enquire about hiring a venue with a nearby foyer or kitchen space. Foyer and kitchen spaces cannot be hired out, but can be used on a first-come, first-served basis; however, this requires prior approval from the Building Custodian.
      • ANU Venue Hire do not provide or organise catering for events.

      If you have any questions about venue hire, please contact our friendly staff that will be able to assist you.

      Operating hours: 9am-5pm Monday-Friday