ANU Teaching & Learning Commons (TLC) Venue Hire

ANU Teaching & Learning Commons Venues are available to be hired for events, subject to availability. Whilst we endeavour to support events held on campus, ANU teaching activities will take priority over all event bookings.

The event organiser must read and agree to comply with the ANU Venue Hire Terms and Conditions at the time of the Application for Venue Hire (AVH) submission. ANU reserves the right to cancel or amend any booking.

The details below are intended to assist you in completing your AVH application, and the Venue Hire team are available to assist you through the AVH process.

Step 1: Booking your venue

There are a range of venues on campus, including:

  • Computer labs (PC or MAC)
  • Flat teaching spaces (tutorial/seminar) with movable furniture
  • Tiered lecture theatres with fixed furniture.

To book a venue, you must complete the relevant Application for Venue Hire (AVH) and email it to venuehire@anu.edu.au.

If you are an ANU Student and/or Student group with current affiliation to ANUSA, PARSA or the Clubs Council, complete the STUDENTS Application for Venue Hire (AVH).

If you are an ANU staff member, and/or an ANU department, complete the STAFF Application for Venue Hire (AVH).

If you are a non-ANU entity (e.g. organisation, business, group), complete the EXTERNAL Application for Venue Hire (AVH).

There are a number of venues across campus that are managed by other ANU Departments, and therefore not bookable through ANU Venue Hire. View the Contacts for non-TLC venues of ANU Departments that also book out venues on campus.

Step 2: Additional approvals

The University has recommended that Functions, events, venue hire and clubs and societies can safely operate on campus (as per University Guidelines) for staff, students and the wider ANU community. To ensure that they occur safely, the following protocols will be implemented:

A Functions on Campus (FoC) eForm must be completed for all indoor and outdoor events on the ANU Acton campus. Events can only occur once the FoC eForm has been approved by the University.

Events and functions both inside and outside include, but are not limited to:

  • Staff functions or gatherings;
  • School and College functions or gatherings;
  • Student affiliated and non-affiliated functions or gatherings including clubs and societies (ANUSA, PARSA and ANU Sport);
  • Residential student events (outdoor)– managed by Heads of Halls and approved by the Director, Residential Student Life; and
  • Events approved by the Chief Operating Officer.

Exemptions from completing a FoC eform include:

  • Drill Hall, Llewellyn Hall and University House – managed internally via a venue enquiry form;
  • Departmental staff meetings;
  • Residential student events (indoor) – managed by Heads of Halls and approved by the Director, Residential Student Life.

All other requirements of this Protocol still apply to these areas. This includes completion of a Risk Assessment Plan.

Functions, and events where risk cannot be adequately controlled or mitigated (i.e. exposure cannot be reduced or prevented) are unlikely to be approved. This may include festivals, live bands, markets and stalls, religious gatherings, protests and demonstrations.

View information about Functions on Campus, including the link to submit an eForm application. Please ensure that you adhere to the processing times listed below.

Processing times

  • The required processing time for ANU TLC Venue Hire enquiries and booking requests is three business days. This may be longer in peak periods (i.e. January-March).
  • The required processing time for Functions on Campus applications is either 14 business days (no liquor involved) or 21 business days (liquor involved).

Choosing a venue

  1. The types, capacities and prices of venues can be found on the 2021 Price List for ANU Venue Hire.
  2. To find a venue with your required Audio Visual facilities visit: https://services.anu.edu.au/information-technology/audio-visual. Click on the link to the equipment type that you require. This will bring up a list of locations with this equipment installed.
  3. To familiarise yourself with the locations of venues on campus visit: http://www.anu.edu.au/maps#.
  4. To check the availability of venues on the ANU Timetable visit: http://timetabling.anu.edu.au/SWS2018/.

Please submit requests for furniture hire and other additional services at least seven business days prior to the required delivery date.

Catering and refreshments in ANU TLC venues

  • Food and drink is not permitted in any Teaching and Learning Commons spaces.
  • If you wish to have food and drinks at your event, please enquire about hiring a venue with a nearby foyer or kitchen space. Foyer and kitchen spaces cannot be hired out, but can be used on a first-come, first-served basis; however, this requires prior approval from the Building Custodian.
  • ANU Venue Hire do not provide or organise catering for events.

Costs associated with the hire of ANU venues

Please submit requests for furniture hire and other additional services at least seven business days prior to the required delivery date.

Venue Hire

Furniture Hire

  • Additional furniture can be hired through ANU Venue Hire, subject to availability of furniture and the delivery schedule.
  • Furniture Hire prices are the mandatory costs for delivery and pick-up of furniture (charged per item).

Additional services

If you require any of the following additional services and/or equipment, please advise ANU Venue Hire. These may incur additional costs.

NOTE: ANU Security are unable to assist with IT or AV queries or issues.

  • ANU Security
  • Cleaning
  • Audio Visual equipment or services:
    • If this is the first time you will be using the venue, we encourage you to book a session to familiarise yourself with the AV facilities in the venue.
    • Hiring additional AV equipment (e.g. hand-held microphones).